Senior Assistant Administratif contrat dintrim 12 mois
Senior Assistant Administratif contrat dintrim 12 mois
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Job Description
Rsum:
ultracurieux Appliquez vos plus grandes ides de manire courageuse
Fournir un soutien administratif de haut niveau au directeur gnral et lquipe France et Benelux en liaison avec les quipes europennes et mondiales.
Entretenir des relations troites avec lensemble de lorganisation faire preuve de discernement et de discrtion dans le traitement de donnes sensibles tout en possdant de solides comptences en matire de relations interpersonnelles et de communication.
Remplir un rle essentiel en servant de point de contact principal pour les parties prenantes internes et externes et un rle trs diversifi couvrant la gestion du bureau ainsi que certaines tches de comptabilit et de suivi de la conformit obligatoire.
Agir dans le respect des rgles dthique et de conformit et signaler tout vnement de pharmacovigilance conformment aux rgles internes.
Modle de travail :
Core Lab & Ops : ce rle ncessite gnralement que la majorit du travail soit effectue sur site.
Responsabilits :
Gestion de bureau :
- Administration gnrale et gestion de bureau (traitement du courrier papeterie coordination des installations tlphonie)
- Mise en place de ladministration et de linfrastructure pour les nouvelles recrues (employs et contractants)
- Soutenir la coordination des tches administratives du processus dintgration de toutes les nouvelles personnes en France et au Benelux
- Examiner crer et maintenir des procdures de bureau durables des systmes darchivage des rapports et une mthode de tenue des dossiers.
Comptabilit et soutien aux contrats :
- Gnrer des contrats dans Icertis
- Grer les POs et assurer le suivi avec les tiers
- Grer les factures et assurer le suivi avec la comptabilit
Soutien lquipe de terrain
- Rpondre aux demandes de lquipe et les grer
- Organisation pratique des runions du rseau (logistique rservation dhtels et de voyages organisation de djeuners/dners)
- Agir en tant que point de contact du terrain : veiller ce que tout vnement (RP personnel runion locale) soit mis en oeuvre conformment aux rgles de la LEA ; grer un fichier de suivi des vnements par zone.
- Grer et suivre la logistique du matriel promotionnel (dotation) en troite collaboration avec le Responsable Rseau le General Manager et le pharmacien responsable.
Assister les activits oprationnelles : en troite collaboration avec la direction gnrale
- Gestion et suivi des prestataires de services
- Partenaire et soutien de lagence de communication charge de la logistique de congrs et des symposiums
LEA et transparence
- Soutenir lquipe dans le suivi de la LEA
- Assister le pharmacien responsable dans la prparation de la feuille de calcul pour les dclarations de transparence des liens.
Exigences:
- forte exprience de lindustrie pharmaceutique en France et connaissance de sa rglementation
- Capable de respecter des dlais serrs laise avec lambigut et les priorits changeantes.
- Solides comptences en matire dorganisation et de planification dans un environnement en volution rapide
- Sens aigu du service ; capacit dcoute active et aptitude comprendre le point de vue les besoins ou les attentes dautrui.
- Un grand souci du dtail
- Excellentes comptences organisationnelles
- Excellentes comptences en matire de relations interpersonnelles et de communication got pour le travail en quipe
- Travailler rgulirement avec des informations confidentielles et sensibles au facteur temps tout en faisant preuve de tact de diplomatie et de discrtion.
- Excellentes comptences informatiques (Word Excel PowerPoint MS Office)
- Matrise du franais et de langlais
Position Summary:
ultracurious Apply your biggest ideas in courageous ways
Provide advanced executive administrative support to the General Manager and the France & Benelux team liaising with the European and Global teams.Maintain strong rapport with the entire organization using sound judgement and discretion in handling sensitive data while possessing strong interpersonal and communication skills.
Fill a critical role serving as the primary point of contact for internal and external stakeholders and a very diverse role covering office management as well as some accounting and mandatory compliance follow up tasks.Act in accordance with the rules of ethics and compliance and report any Pharmacovigilance event in accordance with internal rules.
Work Model:
Core Lab & Ops: This role typically requires that the majority of the work be conducted onsite.
Responsibilities:
Office management:
- General administration & office management (mail processing stationery facility coordination telephony)
- Admin and infrastructure set up for new hires (employees and contractors)
- Support administrative tasks coordination of the onboarding process for all new people in France & Benelux
- Review create and maintain sustainable office procedures filing systems reports and record keeping method
Accounting and contract support:
- Generate contracts in Icertis
- Manage POs and follow up with third party
- Manage invoices follow up with accounting
Field team support
- Respond and manage requests from the team
- Practical organization of network meetings (logistics hotel and travel booking organization of lunches / dinners)
- Act as point of contact of field force: ensure that any event (RP staff local meeting) is implemented according to the LEA regulations; manage a followup file of events per area
- Manage and follow the promotional material logistics (dotation) in close collaboration with the Field Force Manager the General Manager and the Responsible Pharmacist
Assist operational activities: in close collaboration with the General Management
- Management and monitoring of service providers
- Partner with and support the communication agency in charge of congress logistics and symposia
LEA and Transparency
- Support the team with LEA follow up
- Assist the Responsible Pharmacist in the preparation of spreadsheet for transparency of links declarations
Requirements:
- strong experience in pharma industry in France and knowledge of its regulation
- Able to deliver to tight deadlines comfortable with ambiguity and shifting priorities
- Strong organizational and planning skills in a fastpaced environment
- Outstanding service mindset; Active listening skills with the ability to understand others perspectives needs or expectations
- High attention to detail
- Excellent organizational skills
- Excellent interpersonal and communications skills enjoying teamwork
- Regularly works with timesensitive and confidential information while exercising tact diplomacy and discretion
- Excellent computer skills (Word Excel PowerPoint MS Office)
- Fluent in French and English #LICK1 #LIOnsite
Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race color religion gender sexual orientation gender identity/expression national origin/ancestry age disability marital and veteran status and any other status or classification protected by applicable federal state and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law including individuals with disabilities disabled veterans for pregnancy childbirth and related medical conditions and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or in any part of the recruitment process you may contact Talent Acquisition by emailing us at .
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Required Experience:
Senior IC
Employment Type
Full-Time
