Executive Assistant Internship

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the GMs behalf. Help ensure the GM is reading and responding to high priority e-mails and not being bombarded by spam or quick e-mails that the EA Intern can handle. They will help streamline e-mail communications and keep the GM’s inbox organized in a way that works best for the GMs productivity.

They will arrange and organize travel for the GM and department. The EA Inten will book travel for your the GM and team, including flights, transportation, and lodging. But the job doesn’t end there. The GM should be Armed with a detailed travel itinerary so they know where and when to be at any given time during their trip. Provide the GM with a few options to fill any down time during their business trip as well. And of course, be ready for problem-solving if any travel issues arise.

They will help manage the GM’s calendar, including making appointments and prioritizing the most sensitive matters. The EA Intern will field all meeting requests and play calendar Tetris to create the ideal working calendar for the GM. Aside from maintaining an efficient calendar, they must also layer in the GM’s day-to-day priorities and be sure time management is always top of mind. They should meet each morning if possible to review calendars, goals and priorities.

The EA Intern should be an integral part in helping execute on a varying range of projects. Assist with miscellaneous special projects or duties as needed. This can include sending gifts on behalf of the GM or finding swag for the team. Maybe theyre tasked with finding the perfect gift for a potential client, or tasked with finding a gift for a coworkers’ milestone work anniversary. The EA Intern will create well-organized project timelines that keep crucial company projects on track for completion by the target deadline date. Think of this as the EA Interns opportunity to truly own a project from start to finish and highlight their impeccable project management skills.

Setting virtual and in-person meetings for the GM and department. The Intern will help plan all meeting details including finding a time that works for all parties, prepping the GM for the meeting, and sending out recaps and next step action items to attendees. The Intern will likely be tasked with taking meeting minutes as well.

Requirements

The Executive Assistant Intern should be:

• Hyper-organized
• a proactive forward thinker
• flexible

Fluent/native level in English and Arabic speaking, reading and writing.

Benefits

Hands on experience working as an extension to the GM gaining experience in multiple functions.

Learning the ins and outs of what it takes to be an entrepreneur/business owner.

Personal recommendation letter top performers.

Internship Certificate