Project Administrator

Job Description

• Execute the mobilization and demobilization plan taking in to consideration all necessary requirements.
• Execute the policy, measures and regulations related to the projects admin services.
• Supervising and monitoring the regulation related to the projects stores from arrangement and scrap disposal point of view.
• Supervising and monitoring the labors and employees attendance at site and issue a report to Project Manager regarding that.
• Ensure the availability of general supporting services at the sites such as maintenance, cleaning, safety Lighting, water supply, health affairs and communications.
• Executes the admin affairs of projects employees such as:
• Prepare the employees file and archive for all employees including all information.
• Prepare labor card including the ordinary working hours and overtime hours and distribute to Different cost centers. This information should be filled by immediate supervisor.
• Receiving the new employees at the project site and introduce them among the various project sections, allocate them according to the recruitment plan.
• Arrange accommodation, work permit and transportation of employees and coordinate with the Personnel Department at Head Office to renew these documents.
• Prepare the clearance for employees before annual leave or on termination.
• Prepare monthly attendance card and forward it to the project accountant for preparing salary.
• Coordinates with Head Office regarding employees leave application.
• Regarding performance report of the employees he prepares the forms besides in due time transfer
• to the direct Supervisors, collect them after filling by Supervisors in sealed form and send it to personnel department situated at Head Office.
• Arrange furnished apartments for project staff and follow up its requirements and ensure the cleanness, maintenance and safety. In addition arrange furnished accommodation for the visitors as well.
• Regulating the vehicles movements and their drivers and to monitor the communications. Supervise the workshop and arrange the required service cards.
• Arrange for the facilities for the sub contractors. (On demand or as per contractual agreement.)
• Searching for the best sources of services and service materials.
• Following up the invoices with the client and consultant.
• Arranges extension or renewal of company villa depending upon extension of project duration.
• Arrange and follow up the medical services at the project and execute them according to Company policy.
• Receives accident reports from Safety Officer and coordinate with Head Office for legal formalities.
• Co-ordinates with local government authorities like passport office, police station & power department.