Executive Secretary

Job Description

• Organizing meetings and managing databases
• Booking transport and accommodation
• Organizing company events or conferences
• Ordering stationery and furniture
• Dealing with correspondence, complaints, and queries
• Preparing letters, presentations, and reports
• Supervising and monitoring the work of administrative staff
• Managing office budgets
• Liaising with staff, suppliers and clients
• Implementing and maintaining procedures/office administrative systems
• Delegating tasks to junior employees
• Organizing induction programs for new employees
• Ensuring that health and safety policies are up to date
• Using a range of software packages
• Attending meetings with senior management
• Assisting the organization's HR function by keeping personnel records up to date, arranging interviews, and so on.