Administrative Secretary

Job Description

Main Accountabilities:

• Responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the entire organization.
• Prepare and disseminate all outgoing or incoming correspondence (e-mail, letters, memos and forms packages etc.).
• Answer phone calls and redirect them when necessary.
• Responsible for keeping the workplace clean and tidy and following up on any malfunctions or maintenance the office needs.
• Develop and maintain a filing system.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• File and update contact information of employees, customers, suppliers and external partners.
• Support and facilitate the completion of regular reports.
• Recording the dates of office bills such as (electricity - water - phones etc.).
• Check frequently the levels of office supplies and place appropriate orders.
• Make travel arrangements.
• Document expenses and hand in reports.
• Undertake occasional receptionist duties.

Job Requirements

• Bachelor's degree in any related field.
• 2-3 years of experience.
• Very good knowledge in MS Office.
• English : very good.
• Knowledge of office management responsibilities, systems and procedures.
• Excellent time management skills and ability to multi-task and priorities work.
• Attention to detail and problem solving skills.
• Good communication skills.