Administrative Assistant
Administrative Assistant
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Job Description
This institution is a leading global financial entity offering a wide array of services including investment banking asset management and private wealth management. Renowned for its commitment to customer service integrity and fostering sustainable economic growth it operates a worldwide network aimed at serving corporations institutions governments and individuals. With a legacy of excellence and innovation it is focused on turning insights into opportunities providing expert advice and delivering comprehensive solutions across both public and private markets.
The Role:
This is a fixed term contract for an administrative assistant in Frankfurt to provide coverage to the Real Estate Investing team in Asset Management Private. This role requires a highly collaborative proactive and organized individual who can multitask effectively.
Responsibilities
- Proactive diary management of complex calendars across multiple time zones
- Arrange internal meetings and all logistics booking of conference rooms guest registration ensuring materials are organized
- Arrange travel; organize and provide detailed travel schedules and process related expenses in a timely manner
- Adhering to Compliance regulations and gaining the relevant approvals
- General team admin including phone answering and relaying messages photocopying/scanning/printing participation in adhoc projects and planning team events
- Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
- Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
- Flexibility to support assistant colleagues and cover when necessary
Required Skills
- Prior experience as an assistant preferably 3 years and ideally from a banking financial services background
- Team player with a positive can do attitude
- Excellent interpersonal and communication skills ability to display a consistent professional degree of communication
- Strong attention to detail
- Proactivity with excellent organisational and problem solving skills ability to take initiative follow up where necessary without prompting and seek clarification when needed
- Ability to work well under pressure adapt to unexpected events prioritize and multitask in a deadline driven environment
- Demonstrates high degree of integrity and recognises the need for confidentiality
- Comfortable working with people at all levels across the organisation
- Strong proficiency in MS Word Excel PowerPoint and Outlook
What We Offer:
An opportunity to be part of a diverse team that is passionate about making a positive impact on our clients financial success.
A dynamic and supportive work environment that fosters knowledge sharing and professional growth.
A role that allows you to leverage your skills in supporting strategic investment management and advisory services.
If you are a driven professional looking to contribute to a leading team in asset and wealth management we would like to hear from you. Join us in delivering sustainable success and longterm value to our clients.
Employment Type
Full Time
