Projects Administrator Transit Rail

AECOM Mississauga is hiring a Projects Administrator to provide general project management and operations assistance to the Transportation business lines.

This is a fulltime role expected to begin as soon as possible.

Job responsibilities include but not limited to:

• Handling and coordinating daytoday tasks for Project Managers and others on the project delivery team
• Assist Project Managers with monthly workload and financial projections
• Assist Project Managers with project controls including project tracking financial analysis and project billing/invoicing
• Assist Project Managers in completing the Estimate at Completion (EACs) for all the projects
• Identify Margin erosions on the projects and working with the project delivery team to address the concerns and resolve issues
• Resolve any issues related to invoices with the Client and address their comments
• Coordinate with internal project delivery team and billing department for address invoices comments from the Clients
• Managing appointments meetings and conferences
• Preparing presentations reports proposals and correspondence
• Managing filing systems
• Liaising with clients for outstanding account receivables and invoices
• Organize projectwide corporate and internal meetings and events
• Acting as a point of contact for phone calls and correspondence

Qualifications :

Minimum Requirements:

• Highschool 4 years experience in project administration OR Technical Diploma 2 years relevant experience  OR Bachelor Degree

Preferred Qualifications:

• Excellent oral and written communication skills
• Excellent organizational skills multitasking and ability to effectively coordinate tasks. Developed planning skills.
• Diplomacy working with multiple senior level employees across multiple organizations
• Adaptability
• Proficiency and flexibility with different software systems
• Discretion as this person will be working with highly confidential matters.
• Ability to understand financial concepts.
• Technical education and understanding is ideal
• Proficient in the MS suite: MSWord Excel PowerPoint etc.

Additional Information :

• Sponsorship assistance not provided
• Relocation assistance not provided

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options wellbeing resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public and privatesector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects both in your local community and on a global scale that are transforming our industry and shaping the future. With cuttingedge technology and a network of experts youll have the resources to make a real impact. Our awardwinning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Fulltime