Junior Event Coordinator
Junior Event Coordinator
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Job Description
Bombay is a collection of entertainment and hospitality brands crafted to deliver luxury in every detail from our exquisite facilities to our personalised service and the unique stories we inspire. Located in the heart of Tallinn Bombay redefines luxury VIP experiences with its exclusive casino club boutique hotel restaurants bars spa and bakery embodying the spirit of elegance and refinement.
Purpose of the role:
As a Junior Event Coordinator you play a pivotal role in the team bringing your exceptional organizational skills and keen attention to detail to the forefront. Youll support the planning and of events including (but not limited to) budgeting scheduling onsite management cost analysis and gathering feedback. The role offers flexible working hours between the office and onsite to accommodate events at the club.
How you will contribute:
- Organize smallerscale events supporting the Event Manager with preevent planning and postevent feedback.
- Assist in coordinating largescale events with the Event Manager and external partners.
- Attend and manage weekend events overseeing sound checks setup and postevent dismantling.
- Ensure smooth event operations by managing artists following schedules and solving issues onsite.
- Communicate with talents DJs masseuses and promo staff regarding NDAs marketing materials and agreements.
- Maintain and update the talent database.
- Collaborate with the Social Media Manager Copywriter and Design team for event promotion and visuals.
- Support the Event Manager and Event Coordinator with daily tasks.
What we are looking for:
- Previous experience in event organization (at least 12 years) is required.
- Interest and knowledge of the music industry talents (bands and dancers) and global entertainment trends.
- Excellent coordination and time management skills.
- Strong multitasking skills managing overlapping projects.
- Ability to work well under pressure.
- Excellent communication skills in Estonian and English are required.
- Systematic punctual and detailoriented.
- Minimum age requirement: 21 years
- Flexibility in working hours (including evenings and weekends). Approximately 40 of your time will be spent onsite at venues.
The team by your side:
Youll be part of the Bombay Marketing team working closely with the Event Manager and another Event Coordinator to bring our venues to life with exceptional events. For largerscale productions youll collaborate with external agencies as well as key inhouse departments and stakeholders ensuring every event is a success.
Why join Bombay
- Celebration & Time off:A birthday day off and paid vacation days for personal milestones (e.g. childs first school day marriage)3 health days per year.
- Health & Wellness:Private health insurance with Salu Digital Healthcare Platform monthly sports compensation with Stebby.
- Sick Leave: Paid sick leave from the 2nd day.
- Learning & Development:Generous learning & development package (personal development plan & trainings companywide knowledge sharing & trainings).
- Investment Opportunities:Opportunity to invest in the Groups own venture fund Yolo Investments.
- Working Environment: A comfortable workspace in the city center with plenty of fruits snacks and drinks.
- Networking Opportunities:Events and networking opportunities with colleagues.
- Parking:Free parking at the office (Kai 4.
What you can expect during the hiring process:
The hiring process includes an initial online call with the Recruiter an onsite meeting with the Event Manager and a job shadowing or trial day at the club.
Find out more about our upcoming events here:https://bombayclub/
Employment Type
Full Time
