Senior Global Payroll Specialist
Senior Global Payroll Specialist
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Job Description
Here at Labster we are seeking a Senior Global Payroll Specialist to join our finance team. The primary responsibility of the Senior Global Payroll Specialist will be to process our global payrolls. The ideal candidate will have experience in US Payroll and working with third party payroll providers in Europe. This position will report to the Finance Director and is an excellent opportunity to help lead an organization through a transformative time in the business. If gaining experience at a venturecapitalbacked company whose mission is to empower the next generation of scientists excites you read on!
Responsibilities
Payroll Processing & Compliance
Coordinate and oversee the annual 401K audit and ensure adherence to all relevant retirement plan regulations.
- Manage and process monthly European payrolls through thirdparty providers across various entities including Spain Denmark the UK Canada and Switzerland.
- Prepare and execute biweekly payroll for the U.S. entity using ADP ensuring compliance with federal state and local regulations.
- Maintain strict compliance with international and domestic payroll regulations including monitoring payrollrelated tax compliance in the U.S. and other countries.
Financial Reconciliation & Reporting
Assist in the annual financial audit by preparing payrollrelated reports and responding to auditor inquiries.
- Record book and reconcile all payrollrelated transactions in NetSuite (ERP) including payments benefits social security and retirement contributions.
- Review bonuses and sales commissions calculations.
- Review book and reconcile payments for subcontractors (EoR Employee of Record) to ensure proper financial tracking.
- Perform monthend reconciliations and financial analysis including reviewing vacation liabilities tax liabilities and benefit liabilities.
Process Optimization & CrossDepartment Collaboration
Serve as the main liaison between the Finance and People Departments ensuring seamless communication regarding payrollrelated matters such as new hires terminations leaves of absence (maternity parental etc. and benefit adjustments.
Continuously streamline and enhance payroll processes identifying areas for automation and efficiency improvements in collaboration with Finance and People teams.
Competencies & Skills
- 5 years of experience preparing Payroll (preferably international payrolls)
- Critical thinking and highly motivated
- Preferred experience with ADP Humaans NetSuite Excel and Google Sheets
- A plus if you have experience with working in multinational companies (various regulatory frameworks)
- Exceptional analytical skills coupled with a solid understanding of business dynamics
- Strong communications skills and ability to work crossfunctionally and with the senior leadership team
- Verbal and written fluency in English
- Proven track record of delivering on commitments and working closely & effectively with peers and leaders outside of the Finance team
Why Labster.
At Labster and UbiSim we are driven by a bold vision: to empower the world with knowledge. Our mission is to captivate learners and dismantle barriers through immersive technology that improves lives. As a leader in immersive learning Labster redefines STEM education by providing tools that break down societal and economic barriers enabling students to flourish in their careers and communities. UbiSim is shaping the future of nursing education equipping the next generation of patientcentric nurses with immersive VR experiences. Our work is urgent and impactfuladdressing global shortages in healthcare and STEM fields while engaging students more deeply and democratizing access to highquality learning. If youre passionate about making a tangible difference in the world through education and healthcare innovation this role will amplify your impact.
Whats in it for you
Competitive compensation and comprehensive benefits package.
Generous parental leave policy including a phased return to work program to support your transition.
Work with flexibility in a remotefirst organization that values worklife balance.
Flexible vacation policy so you can recharge when you need it.
Opportunities to travel and connect with colleagues from around the world.
Access to free 1:1 therapy sessions and mental health support through a membership with iFeel.
The chance to get involved with our Values in Action and LGBTQIA Employee Resource Groups promoting a diverse and inclusive workplace.
Our commitment to all of you
Labster Inc. is proud to be an equal opportunity employer and complies with all applicable federal state and local fair employment practices laws. Labster strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of race color sex (including pregnancy) age national origin or ancestry ethnicity religion creed sexual orientation gender identity status as a veteran and basis of disability or any other federal state or local protected class. This policy applies to all terms and conditions of employment including but not limited to hiring training promotion discipline compensation benefits and termination of employment. Labster complies with the Americans with Disabilities Act (ADA) as amended by the ADA Amendments Act and all applicable state or local law.
Employment Type
Full Time
