Executive Assistant and Office Manager SEA and India Kendo

POSITION SUMMARY
The ideal individual will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant/Office manager is expected to work independently from conception to completion for small to big team events and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Executive Assistant Responsibilities
Handle confidential highly sensitive urgent materials and information in a dynamic fastpaced work environment
Manage organize coordinate and maintain Sr. Directors calendars and travel arrangements (ability to prioritize and manage multiple hectic calendars along with coordinating extensive international travel is a must)
Create and manage detailed agenda for senior management visit to market (i.e. when senior 
management is coming arrange all meetings and lunch/dinner reservations)
Oversee and maintain all Sr. Directors expense reports
Maintain department organization charts and contact lists
Provide general administrative support to each of the teams that you support
Partner with peers to plan and execute employee events ranging from smallscale events like group luncheon birthday celebrations to big events like kickoff meeting DEI events 
Coordinate and followup on special projects as assigned
Build strong and effective partnerships with LVMH peers and key partners such as IT facilities and 3rd party vendors
Collaborates well with other EAs across other regions to provide smooth communications between all Sr. Directors/GMs and VPs; demonstrating leadership to maintain credibility trust and support with senior management staff
Ensure executive is prepared with necessary materials for meetings
Organize data produce and update reports and presentations with strong Microsoft office skills
Researches prioritizes and follows up on incoming issues and concerns addressed to the Executive including those of a sensitive or confidential nature. Determines appropriate course of action referral or response
Prioritizes conflicting needs; handles matters expeditiously proactively and followsthrough on projects to successful completion often with deadline pressures
Keeping good record to legal contracts with HQ agencies & retailers

Office Manager Responsibilities
Coordinate meetings and manage meeting room bookings catering for meetings etc.
Manage office supplies inventory and place orders as necessary
Receive and sort incoming mail and deliveries and manage outgoing mail / parcels
Deliver HR policies and procedures and updates from building management to office team in a timely and appropriate manner
Managing office budgets forecast whole year expenses for budget purpose
Implementing and maintaining procedures/office administrative systems
Assist with office layout planning and office moves and with managing and maintaining IT infrastructure
Provide general administrative support to each of the teams that you support
Ensure all systems/platforms are available and active for all employees; troubleshoot with IT to help rectify any system issues the team are facing
Support on newcomer onboarding setting up emails accounts and all necessary IT platforms

Qualifications :

• Minimum of 5 years experience providing executive support to Senior Management
• Demonstrated reliability and professionalism with a high degree of discretion and integrity
• Can do attitude flexible and independent with the ability to work with a level of ambiguity
• Highly motivated and proactive; Able to prioritize effectively and work in a fast pace environment
• Strong verbal and written communication skills
• Proficiency in MS Office Suite (Word Outlook Excel PowerPoint)

Remote Work :

No

Employment Type :

Fulltime