Operations Assistant Finance

Turner & Townsend are looking for a fulltime Operations Assistant Finance to join the existing admin team based in the Bristol office led by the Business Assistant. The successful candidate will be able to demonstrate their ability to work in a closeknit team but also complete tasks independently and to deadlines. The role will suit a high calibre individual who is looking for a varied and challenging role.  This is an excellent opportunity to join a busy office environment with varied days within a team and working independently.

The role will involve working closely with Directors and Business Units to support financial administration and processes.

Working hours will be 37.5 hours each week. Some flexibility would be beneficial when required by deadlines.

Main Duties

To carry out all financial administration processes related to Turner & Townsend projects in liaison with the Commission Managers and Directors.

To ensure that the monthly financial objectives of the Cost Centre Leads operational Directors and the Head Office Finance department are met on time and in accordance with company policy and procedure.

To support the Business Assistant for the South West offices with financial reporting management of consumables and other office costs.

Dealing first hand with financial queries on project finances from clients suppliers and operational staff

Raising of new business opportunities on D365

Population of fee forecasts and profiles on D365 (forecasting and reforecasting)

Use of D365 to raise monthly draft sales invoices for projects

Management of the approval and issue of the draft sales invoices specific to your cost centre (predominantly Real Estate division)

Maintaining up to date data within D365

Reviewing and analysis utilisation from D365

Taking personal responsibility for reconciliation checks across financial data to omit errors

Arranging New Supplier / Client set ups on D365 in line with Finance Department process

Raising purchase orders on D365

Liaising with suppliers and finance department regarding invoicing queries escalating issues as required

Managing invoice receipt and authorisation processes

Monthly/Quarterly reporting to Business Assistant and wider T&T stakeholders on all office related expenditure consumables and maintenance suppliers

Logging and tracking environmental reporting for the Bristol office.

Qualifications :

Essential Requirements:

  Experience of Microsoft Dynamics 365 or similar financial management systems

Advanced Microsoft Excel and Word skills

Previous experience in a Finance related role book keeping or similar

Advance understanding of financial mechanisms processes procedures and systems relating to the delivery of projects setup to invoicing (full training on Turner & Townsends systems and services will be provided)

  Other attributes required include high level of attention to detail excellent communication skills team working skills and being proactive.

Judgement and integrity Making balanced decisions and determining the right course of action considering appropriateness materiality risks benefits and the policy values and priorities of Turner & Townsend  

Taking initiative and being proactive Dealing with lowrisk situations on your own where necessary.

Additional Information :

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects worklife balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

SOX control responsibilities may be part of this role which are to be adhered to where applicable.

#LISM

SOX control responsibilities may be part of this role which are to be adhered to where applicable.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.