Administrative Assistant - AI-Powered Operations

Role Name: Administrative Assistant

Schedule:

• Fulltime 8 AM12 PM and then 3 PM7 PM 8 hours per day) on Sunday Monday Tuesday Thursday Friday 5 days per week)
  
• Client Timezone: Atlantic Time (Newfoundland)
  

Client Overview

Join a cuttingedge AIfirst tech startup that s revolutionizing how businesses operate through innovative technology solutions! This dynamic company has recently started generating revenue and is rapidly scaling toward sevenfigure growth. They embrace AI not just as a tool but as a core philosophy that empowers their team to achieve 10x productivity. Working here means being at the forefront of technological innovation in a fastpaced energetic environment where your contributions will have direct impact on the company s success and trajectory.

Job Description

We re seeking a highly organized techsavvy Administrative Assistant to support our visionary founder in maintaining structure and efficiency across all business operations. In this pivotal role you ll serve as the organizational backbone of a rapidly growing startup helping to coordinate between team members stakeholders and clients while leveraging cuttingedge AI tools to maximize productivity. You ll thrive in our fastpaced environment where no two days are the same and your ability to manage multiple priorities will be essential to our continued growth and success. This position offers unique exposure to the inner workings of a successful tech startup and provides tremendous opportunity for professional development as you help scale our operations from early revenue to sevenfigure success.

Responsibilities

• Serve as the organizational cornerstone for a dynamic founder maintaining structure and ensuring nothing falls through the cracks
  
• Expertly manage calendars set up meetings and provide timely reminders to keep operations running smoothly
  
• Capture detailed notes during calls and meetings distilling key action items and ensuring followthrough
  
• Craft professional emails and communications using AIpowered tools on behalf of the founder
  
• Process receipts and handle basic bookkeeping functions to maintain financial organization
  
• Track and manage expenses ensuring all transactions are properly documented
  
• Oversee software subscriptions ensuring they re paid on time and properly maintained
  
• Coordinate between team members stakeholders and clients by delegating tasks and following up on progress
  
• Utilize AI tools to enhance productivity and streamline processes across the organization
  

Requirements

• Genuine passion for utilizing AI technology to dramatically increase productivity
  
• Exceptional organizational skills with ability to create structure in a fastpaced environment
  
• Techsavvy mindset with aptitude for quickly learning new software platforms and AI tools
  
• Strong verbal communication skills as this role requires frequent voice conversations rather than text
  
• Excellent notetaking abilities with skill in capturing and organizing information efficiently
  
• Demonstrated ability to handle large volumes of information without becoming overwhelmed
  
• Adaptability and comfort with rapidly changing priorities and tasks
  
• Selfstarter mentality with ability to work autonomously while maintaining alignment with company goals
  
• Previous experience in a tech startup environment highly preferred
  
• Energetic personality that thrives in a young innovative company culture