Laboratory Support Administrator

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Job Title: Laboratory Support Administrator

Location: Loughborough Leicestershire

Job Type: Permanent Fulltime 37hrs p/w

Salary: 28000 Annual Bonus Excellent Benefits

Job Overview:

This role provides proactive administrative support to BSIs Loughborough Product Certification Testing Laboratory ensuring efficient operations and excellent customer service to help achieve laboratory business objectives.

Additionally it supports the Health Safety Environment and Wellbeing (HSEW) functions by assisting with the daytoday management of HSE activities and maintaining established management systems within the Product Certification Testing Laboratories.

Key Responsibilities:

General Administration Support:

• Manage sitespecific administration requests via Admin Inboxes.
• Assist with general administrative tasks and projects including data entry spreadsheet management and document formatting.
• Perform general office tasks such as filing laminating and procuring stationery.
• Support the Product Certification teams in onboarding suppliers and subcontractors for Product Certification activities ensuring compliance with procurement processes.
• Act as a Basware Superuser and SAP Superuser updating finance portals to enhance business efficiency.

• Manage reception duties including signing in visitors and contractors.
• Oversee the room booking system and coordinate catering for larger meetings.

Health Safety and Environment (HSE) Administration:

• Support the administration of established HSE management systems to maintain compliance with BSI certification standards.
• Assist in managing the adverse event and incident process including data entry obtaining reports/forms and following up with key stakeholders.
• Support the Risk Assessment COSHH Assessment and Safe Systems of Work (SSOW) databases ensuring compliance formatting documentation and updating data.
• Assist with HSE processes such as Permit to Work (PTW) and Lockout/Tagout (LOTO).
• Maintain and update Corrective Action Registers and Compliance Action Plans tracking timelines and storing compliance documents digitally.
• Support compliance documentation management including but not limited to LOLER DSEAR Legionella and PUWER.
• Collect and analyse energy resource data for Site Energy Reviews.
• Conduct stock checks for emergency containers including first aid kits.
• Assist with HSE procurement and the digitalization of documentation.
• Support the HSE Manager in managing subcontractors and visitors including training coordination.
• Assist in onboarding scheduling and coordinating external training courses (elearning offsite and onsite).
• Take and distribute meeting minutes for key HSE meetings to support management systems.

Procurement and Compliance Support:

• Assist Product Certification teams with procurementrelated tasks via relevant portals.
• Support the HSE Manager in tracking compliance actions and following up with stakeholders to maintain HSE compliance.

Required Skills & Experience:

• A recognized administration qualification or 5 years experience in an administrative role.
• GCSE English (Grade C/Level 4 or equivalent.
• GCSE Mathematics (Grade C/Level 4 or equivalent.
• Full UK driving licence.
• Proficient in Microsoft Office applications (Excel Word PowerPoint Teams Outlook).
• Ability to compile and present clear structured reports.
• Strong team player with excellent communication skills.
• Effective work prioritisation and time management.
• Positive cando attitude with a proactive approach.
• Willingness to travel occasionally to other BSI locations.
• Strong organisational skills to manage workloads efficiently.
• Flexible and adaptable to changing work demands.
• Strong teamoriented mindset.

Desirable Skills & Experience:

• Experience in Health & Safety (H&S) administration.
• Background in office administration with an interest in developing HSE knowledge.
• Basic understanding of finance systems.
• Project management skills.
• Proficiency in MS Visio.
• A desire to develop a career within HSE functions.
• IOSH Certification

BSI offers a competitive total reward package an independent and varied job in an international environment flexible working hours ongoing training and development with the inclusion of Annual Bonus Contribution Based Pension Private Healthcare 27 Days Annual Leave Bank Holidays Income Protection & Life Assurance.

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We are proud to be the business improvement company for other organisations to become more sustainable and resilient and finally to inspire trust in their products systems services and the world we live in.

Headquartered in London BSI is the worlds first national standards organization with more than 100 years of experience. We are a global partner for 86000 companies and organizations in over 193 countries offering development auditing certification and training services including innovative software solutions and cyber security expertise for all industries: from aerospace and automotive to food construction energy healthcare IT and trade sectors. Incorporated by Royal Charter were truly impartial and home to the ultimate mark of trust the Kitemark.

Through our unique combination of consulting training assurance and regulatory services we bring solid and broad knowledge to every company.

If you want to contribute to this inspiring challenge bring your open and enthusiastic mindset to our dynamic team apply now and become part of the BSI family!

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BSI is committed to ensuring the diversity of our workforce reflects that of our clients and the communities in which we operate.Our goal is to create a sense of belonging for all employees by providing opportunities to develop grow andengage with our global organization all while having fun doing great work.BSI is a community where everyone can thrive.

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