Trial Master File TMF Associate

TFS HealthScience is a leading global midsize Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full servicecapabilities resourcing and Functional Service (FSP) solutions.

Join Our Team as a Trial Master File (TMF) Associate home based in Poland.

About this role

As part of our TMF Deliveryteam you will working alongside passionate and innovative professionals to ensure our customers achieve their goals.

The Trial Master File (TMF) Associate will function operationally as a member of the Study Team with the responsibility to organize maintain and oversee the Trial Master File (TMF) according to company policies SOPs Work Instructions regulatory requirements TMF Functional Lead and PM delegation.

Key Responsibilities:

• Notify study team that TMF is created and ready for document upload for eTMF or submission to pTMF
• Develop TMF Plan
• Provide training on study specific TMF requirements guidelines including TMF Plan
• Perform QC2 on documents and documents reconciliation
• Provide TMF Monthly Reports to PM Line manager and Head of TMF Delivery
• Regularly check TMF metrics follow up on detected issues ensure acceptable level of metrics
• Ensure TMF processes timely implementation and
• Adjusting study specific TMF Index/EDL in the relevant files/ system as directed by the PM (Project Manager)
• Ensure valid forms and templates are implemented and maintained in the assigned projects
• Check status of duplicates documents in error size and path length (if applicable) follow up on necessary corrections accordingly
• Coordinate Monthly and Quarterly TMF Reconciliation by creating Action Plan and submitting relevant report on the status
• Ensure TMF AoR completion and monitoring TMF transfer/shipment to the Sponsor
• Ensure delivery of fully executed TMF AoR to TMF Functional lead
• Actively follow up that the study team is submitting documentation EDL maintenance for eTMF in cooperation with study team following the process described in The TMF Plan and that the TMF is always submission and inspection ready
• Act as contact person for study team to support on all TMF issues/inquiries independently
• Identify general areas with missing documentation and inconsistencies and follow up with the study team for resolution
• Actively taking part in Study Team meetings and updates on the TMF status
• Assist and attend activities associated to quality controls audits and regulatory inspections in relation to the TMF
• Identify TMF quality issues and escalate to the CRM/PM/Director TMF Functional lead and collaborate in the action plans development
• Resolve in cooperation with Study team all issue identified by Sponsor after TMF transfer
• Set up the Investigator Site File (ISF)
• Actively contribute to the organization and development of routines to enhance the work at TFS
• Develops and maintains an effective relationship with the study teams

Qualifications:

• At least 15 year of experience in CRO or Pharmaceutical Industry with proven TMF Management
• Bachelors Degree in Health Science or Document Management or equivalent work experience is preferred
• Knowledge of GCP/ICH guidelines
• Good written and communication skills English and Polish
• Good organizational and multitasking skills
• Good software and computer skills
• Able to work in a fastpaced environment with changing priorities
• Teamwork ability
• Effective time management

What We Offer

We provide a competitive compensation package comprehensive benefits and the opportunity for personal and professional growth in a rewarding environment. Youll be joining a team that values collaboration innovation and making a difference in the lives of patients

A Bit More About Us

Our journey began over 27 years ago in Sweden in the city of Lund. As a fullservice global Contract Research Organization (CRO) we build solutiondriven teams working towards a healthier future. Bringing together over 800 professionals TFS delivers tailored clinical research services in more than 40 countries with flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology Neuroscience Oncology and Ophthalmology.

Our core values of Trust Quality Passion Flexibility and Sustainability are our guiding light serving as the framework for decisionmaking at all levels of the organization. They assist us in attracting and retaining valuable talent who share our sentiments resulting in high employee engagement and satisfaction. By aligning on these fundamental values we cultivate a unified force geared towards innovation and excellence. This collective effort propels us towards our shared goal and fosters a culture of mutual respect and collaboration. Together we make a difference.