Shared Services Coordinator

ABOUT THE ROLE

The Shared Services Coordinator plays a vital role in ensuring the efficiency and organization of daily operations by providing essential administrative and logistical support across multiple departments & offices. The position requires exceptional attention to detail strong multitasking abilities and the capacity to manage complex operational tasks within a fastpaced environment.

DUTIES & RESPONSIBILITIES

Montreal Office Administration & Reception

• Handling incoming reception calls and assisting general inquiries inperson and online
• Accepting packages/mail regarding deliveries and courier pickups
• Act as a liaison with other Shared Services departments such as HR Health & Safety (H&S) and IT to support office operations.
• Supervise and coordinate office procedures to enhance efficiency including communication with the Landlord for requests and needs
• Compile format and prepare letters manuals CVs and periodic reports.
• Provide administrative support for facilities across Canada working closely with designated site representatives.
• Be part of JHSC conducting regular H&S inspections reporting and addressing potential hazards 
• And other duties as assigned

Facilities Administration

• Assist with setting up new office spaces including utilities branding coordinating installations/construction and furnishing across all Canadian Egis offices.
• Support IT with the keycard access management system.
• Identify and implement process improvements including vendor agreements (MSAs) and standardization of procedures.
• Maintain and update corporate agreements in alignment with business needs as required.

Events Coordination

• Managing boardroom bookings and arrange catering for meetings corporate events and Lunch & Learns.
• Organize logistics for conferences tradeshows and corporate events including processing invoices tracking task completion and coordinating material deliveries in collaboration with the commercial team as required.

Qualifications :

What do we need from you

• 5 years of relevant work experience in a similar role;
• Fully bilingual in French and English ideally with French as mother tongue;
• Service oriented approach;
• Excellent communication and interpersonal skills;
• Ability to work independently and as part of a team;
• Strong organizational and multitasking skills;
• Attention to detail and problemsolving skills;
• Access to a vehicle with valid drivers license and insurance.

Additional Information :

Whats in it for you

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.  If you have been referred please provide the name of the employee who has referred you at the time of your application.

At Egis we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company a People First Company and a Creative Company. Committed to diversity growth and collaboration we may leverage AI to support the recruitment process.

Remote Work :

No

Employment Type :

Fulltime