Facility Management Projects Coordinator fmd
Facility Management Projects Coordinator fmd
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Job Description
Your area of work
Reporting directly to the Head of Facility Management you will be involved in all aspects of Facility Management and commercial projects relating to the Companies global property portfolio. You will be responsible for facility management operational tasks along with organising planning communicating and delivering commercial office upgrades relocations and refurbishments on time on budget and to corporate standards. You will have a comprehensive knowledge and demonstrable experience in facility management property and construction related services from feasibility study concept design space planning programme management fit out and snagging. You will possess the skills to communicate confidently and effectively at all levels and have a strong commercial awareness and project management abilities.
Your responsibilities
- Facility Management operational and administration tasks incl. creation of presentations space planning & estate management
- Stakeholder management Liaise with key internal & external stakeholders in relation to FM projects
- Relationship management Monitor and manage external project consultants to achieve best results
- Project management Plan arrange chair and produce minutes for regular steering committee meetings
- Relocations and moves Coordinate with key stakeholders to plan and organise office moves locally and internationally
- Handover documentation Ensure all site files H&S files O&M documentation are received and filed
- Snagging Manage snagging process to close out all defects to satisfactory completion
- Communication Effectively communicate with all stakeholders / internal staff / externals in relation to project works project meetings disruption events key dates.
- Financial Control Capex & Opex Assist in Capex and Opex budget planning for global property portfolio. Monitor project expenditure and report on any deviation from budget
- Compliance ensure FM section compliance with all relevant and associated corporate policies processes procedures and legal requirements
- Audit ensure all files and documents are saved and readily available
- Health & Safety Ensure all fitout and refurbishment projects are fully compliant with health and safety requirements such as CDM regulations site safety risk assessments
- Travel international travel to support regional office projects
- Flexibility to meet travel and operational business demands
Your profile
- Higher education Facility Management / Project management qualification (desirable but not essential)
- Building / property / construction related qualification
- Minimum of 5 years experience in Property Project & Facility Management
- Experience in sucessfully managing projects as well as move management
- Thorough understanding of property & estate management processes building design and building services
- Thorough understanding of construction Health & Safety requirements
- Thorough understanding of Facility management & space planning
- Managing operational and project budgets as well as coordinating teams
- AutoCAD /CAFM systems & tools
- Effective communicator eye for detail interpersonal skills
- Ability to effectively prioritise and work under pressure to meet targets & deadlines
- Team player
- Negotiation skills influencer problem solving cando attitude
- Analytical selfmotivated andorganised
- Strong handling of MS Office applications
- Fluent in English language
Required Experience:
IC
Employment Type
Contract
