Documentation Specialist
Documentation Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Purpose
Responsible for assisting the PCU Head in the implementation administration and of activities required to promptly and expediently process annotation of Certificates of Sale (COS) and consolidation of titles to buyers
Responsibilities
Accomplish the tasks and duties of the team and its individual members as may be defined by the companys Policies Guidelines and Procedures (PGPs) and other management issuances
Perform tasks under the direction and supervision of PCU Head
- Assist the Property Consolidation Specialists in the preparation of documents that have to be submitted to various government offices
Accurately encode data in database(s) within allotted turnaround time (TAT)
Assist in database maintenance
Thoroughly review all documents pertaining to COS annotation and consolidation of title
Report violations of company rules and guidelines
Perform other job related projects as may be assigned from time to time
Tasks
Assist the Property Consolidation Specialists in preparing documents to be submitted to the various government offices in connection with procurement of the Certificate Authorizing Registration for batched accounts (Mother CAR) and for validating Mother CAR
- Collate and review documents and official receipts necessary for liquidation of Managers Checks (MCs) and ensure that the same are liquidated within the prescribed TAT
- Coordinate with other departments with respect to request/procurement of funds and documents needed for COS annotation and consolidation of title
- Promptly encode pertinent information/data and relevant dates in the PCU database and promptly upload relevant data in the Asset Management System (AMS) database
Request funds to pay taxes and fees which have to be paid by PCU
Properly file and safe keep all PCU documents
- Collate file scan and monitor PCU documents required in the annotation of Certificate of Sale (COS) and consolidation of title to buyer
Correctly encode details in BIR forms/documents submitted by the Property Consolidation Specialists/PCU Head
- Prepare and submit to the Finance & Accounting Department (FAD) the list of accounts to be paid through Electronic Filing and Payment System (EFPS)
- Prepare reports on COS annotation and consolidation activities highlighting volume and turnaround time for these activities
- Establish and maintain good working relations with other PCU staff internal stakeholders and if necessary external stakeholders
Recommend appropriate measures that would simplify work methods
Promptly submit complete and accurate reports to PCU Manager
Comply with registration and consolidation policies and procedures and company policies
Perform jobrelated tasks as may be necessary to achieve the company objectives
Qualifications and Requirements
Minimum Required Education/Professional Licensure/Certifications
Bachelors degree preferably in Management
Minimum Required Experience
At least one 1 year experience in document preparation review and filing/safekeeping
Skills / Attributes Required
Fast encoder
Meticulous and attentive to detail
Good time management skills
Good organizing skills
Good comprehension and communication skills in English & Tagalog
Good interpersonal skills
Team player
Special / Technical Skills Required
Proficient in MS Office applications especially in Excel
Employment Type
Full Time
