Associate - HR Operations
Associate - HR Operations
Posted on :
20-03-2025
Employer Active
1 Vacancy
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Job Description
Disclaimer: This is a fixedterm contract for a period of 01 year and extendable.
MAIN RESPONSIBILITIES
Employee Correspondence Management
- Prepare and issue employee letters and correspondence in a timely and accurate manner.
- Assist with employee relocation processes ensuring smooth coordination.
- Seek guidance from the reporting manager when handling complex or exceptional cases.
Probation Evaluation Management
- Track and facilitate the timely completion of probation evaluations.
- Ensure all necessary documentation and approvals are in place.
- Obtain necessary direction from the reporting manager to ensure adherence to policies.
FixedTerm Contract Evaluation Management
- Monitor and support the evaluation process for fixedterm contracts.
- Ensure timely completion of required documentation and approvals.
- Clarify any uncertainties with the reporting manager to ensure compliance.
Statutory Enrollment & Records Maintenance
- Facilitate employee enrollment in statutory funds (e.g. EPF ETF).
- Maintain accurate records and issue necessary documentation.
- Organize and submit required documents to the labor department and employees.
- Consult the reporting manager for guidance on statutory requirements and process updates.
EPF & ETF Claim Processing
- Assist employees in completing EPF and ETF claim forms.
- Ensure required personal documents are attached before releasing forms.
- Seek clarification from the reporting manager on any exceptional cases.
Internship Attendance Management for Payment Purposes
- Track intern attendance for payroll processing.
- Maintain accurate records and ensure timely submission for payments.
- Confirm procedural accuracy with the reporting manager as needed.
Handling Employee Inquiries
- Address and resolve employee inquiries related to HR operational matters.
- Escalate complex inquiries to the reporting manager for further guidance.
Personal File Management
- Maintain and update employee personal files.
- Conduct periodic audits to ensure file completeness and compliance.
- Consult the reporting manager when addressing discrepancies or missing records.
Support for HR Operations Initiatives
- Assist the HR Operations unit with any new engagements or initiatives as required.
- Carry out additional tasks as instructed by the reporting manager.
- Be willing to adapt and take on new responsibilities as needed.
Qualifications/ Skills/ Knowledge
- Diploma/ Degree in Human Resources or related field
- 1 years experience in a similar capacity
- Relevant professional qualifications will be an advantage.
- Full understanding of all HR functions and best practices
- Excellent people management skills
- Good communications and negotiation skills
Employment Type
Full Time
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