Manager Records Management
Manager Records Management
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Job Description
- Join an AwardWinning Superannuation Fund Provider
- Utilise Your Experience Supporting EnterpriseWide Records Management Programs
- Permanent Fulltime
- Melbourne (preferred) or Sydney Located
- Hybrid Working Blend of working from Sydney CBD Office and Home
Established in 1988 Rest is one of Australias largest profittomember superannuation funds. We support nearly two million members with around $86 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super theyre more likely to get a better retirement outcome.
Everything we do at Rest is underpinned by our values and behaviours we want to Be Daring Keep it Simple Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.
We are seeking a highly organised and efficient Manager Records Management to join our team. In this pivotal role you will ensure the proper maintenance storage and disposal of all corporate records whilst adhering to legal and regulatory requirements.
Your key accountabilities and responsibilities will include:
- Supporting the implementation and enhancement of policies procedures standards systems and controls that align with better practices ensuring the effective management of electronic and physical records at Rest throughout the record lifecycle.
- Supporting the implementation and maintenance of a records retention and disposal schedule based on legislative and regulatory requirements business needs and risk appetite.
- Monitoring and measuring activities over the effectiveness of Rests records management practices through regular audits reviews and evaluations.
- Supporting the enhancement and delivery of training and awareness programs for staff members on records management policies procedures and tools.
- Providing advice and guidance to staff members on records management matters.
- Administering and registering records for example ensuring appropriate processing of digital records into an EDRMS (Electronic Document and Records Management System).
- Partnering with internal stakeholders such as Information Security Data Compliance Legal Risk Enterprise Security & Safeguarding and other business teams as required to ensure alignment and synergies of records management controls with other internal frameworks requirements and obligations.
- Partnering with external stakeholders such as the Fund Administrator as required to ensure appropriate management of Rest records in accordance established policies and standards.
Qualifications :
- At least 2 years experience supporting enterprisewide records management programs including implementing policies and procedures managing document retention and destruction processes and overseeing compliance with legal and regulatory requirements.
- Knowledge of industry best practices emerging trends frameworks and standards relevant to records management (e.g. AS ISO 15489.
- Experience with relevant technologies and systems such as electronic document and records management systems EDRMS) and records management software (RMS).
- Knowledge of legislative and regulatory obligations relevant to records management for a Superannuation Fund.
- Experience supporting organisational change programs to roll out tools and processes in support of a records management program including the remediation of legacy records.
- Experience in supporting multiple projects and prioritising competing deadlines.
- Experience managing relationships with external service providers such as records storage and destruction vendors.
- Proficient at drafting high quality papers for Senior Leaders Executives Boards and Committees.
- Welldeveloped influencing skills with a proven ability to build consensus and drive better outcomes through collaboration with broader business teams.
- Welldeveloped interpersonal skills coupled with superior oral and proven written communications skills appropriate for Senior Leaders.
Additional Information :
Our benefits have been designed so you can tailor your experience with us and include:
- Personal and professional development opportunities
- Hybrid working
- Purchase leave scheme and gender neutral 16 weeks paid parental leave
- Super Contribution Continuation for 12 Months of parental leave
- Linkedin Learning
- Income Protection Insurance
- Rest Excellence awards (peer recognition awards based on Rests values and behaviours)
- Rest Stops meeting free breaks
If you share our values believe you can help make a difference for our members and want to be part of a leading superannuation fund with a Super culture please click Apply Now.
Rest is committed to creating a flexible work environment and culture that embraces diversity equity and inclusion where people feel welcome safe to be themselves and inspired to do their best.
We value the different backgrounds lived experiences and abilities our diverse team brings. We welcome and encourage applications from candidates of all ages cultural backgrounds faiths gender identities sexual orientations and thinking styles. This includes people with disability neurodiverse individuals Aboriginal & Torres Strait Islander peoples and those with disrupted work history due to career or other breaks.
Please note only people with the right to work in Australia will be considered.
*Funds under management as at 30 June 2024. Rest is recognised as a Responsible Investment Leader by the Responsible Investment Association Australia (RIAA) in its Responsible Investment Benchmark Report 2022.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
