Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Executive Assistant will provide highlevel administrative support to the President and Executive team with professionalism and in a manner that reflects positively on the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage sensitive matters with confidentiality and discretion especially decisions directly impacting the operations of the company.
- Sustain a daily calendar of meetings and events; schedule and attend meetings on behalf of executives taking notes and recording minutes.
- Organize complex calendars and schedules resolving any scheduling issues.
- Plan and coordinate company events and culture/philanthropy activities.
- Prepare Word Excel PowerPoint presentations agendas reports special projects and other documents in support of objectives for the organization.
- Arrange travel and accommodations for members of the Executive Team; prepare expense reports.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring nonroutine calls to appropriate staff.
- Draft and prepare correspondence for internal announcements leadership meetings and organizations that executives are involved with.
- Receive incoming communication or memos on behalf of the Executive Team review contents determine importance and summarize and/or distribute contents to appropriate staff.
- Conserve the time for members of the Executive Team by reading researching collecting and analyzing information as needed in advance.
- Perform office tasks including maintaining records ordering supplies sorting and distributing mail etc.
DEPARTMENT JOB FUNCTIONS:
- Integrate Companys Vision in daily work operations.
- High level of responsibility regarding use of company resources.
- Use of excellent ethical business practices and good judgment in dealings.
- Promote positive teamwork with ability to work in selfdirected work environment.
- Sustain detailed product knowledge for existing and new products.
- Maintain system knowledge of internal software.
- Maintains an organized work environment.
- Remain current regarding Pleasurecraft Engine Groups Goals & Missions and ensure compliance in area of control.
- Effective stewardship of the Companys financial resources.
Qualifications :
- 5 years of related experience required in working in an executive assistant role supporting multiple executives and/senior staff
- High school diploma required; Bachelors degree in Business Administration or related field preferred
- Excellent organizational skills and attention to detail
- Excellent communication and time management skills; proven ability to meet deadlines
- Extensive knowledge of office administration clerical procedures and recordkeeping systems
- Advanced proficiency in Microsoft Office Suite or similar software with the ability to learn new or updated software
- Ability to communicate effectively and professionally
- Flexible hours as dictated by the needs of business for projects and meetings
Preferred Attributes:
- Has a strong business sense and can decipher priorities and make sound judgment calls when needed
- Perform duties at the highest level possible on a consistent basis
- Able to interact with people of all levels in a confident professional manner
- Demonstrate ability and temperament to work with sensitive information
- Have teamoriented experience and approach
- Dedicated to meeting the expectations of the President and other members of the senior staff
- Ability to think outside of the box with a sense of urgency
Additional Information :
AMERICANS WITH DISABILITY SPECIFICATIONS PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is occasionally required to stand; walk; sit; use hand to finger handle or feel objects tools or controls; reach with hands and arms; climb stairs; balance stoop kneel crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Pleasurecraft Marine Engine Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or genetics. In addition to federal law requirements Pleasurecraft Marine Engine Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall and transfer leaves of absence compensation and training.
Pleasurecraft Engine Group expressly prohibits any form of workplace harassment based on race color religion gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of Pleasurecraft Engine Groups employees to perform their job duties may result in discipline up to and including discharge.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
