Executive Assistant to the President
Executive Assistant to the President
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Job Description
Job Description
Note: This is a refreshed posting as a result of a language and system refresh. The new posting date is neither an indication of the position being reopened nor a reflection on candidates currently under consideration.
Summary:
The John D. and Catherine T. MacArthur Foundation is one of the nations largest independent foundations. The Foundation supports creative people effective institutions and influential networks building a more just verdant and peaceful world. We work on a fewbig betsthat strive toward transformative change in areas of profound concern including the existential threats ofclimate change the challenges ofcriminal justicereform revitalizinglocal newsin the U.S. and corruption inNigeria.
In addition we maintainenduring commitmentsin our hometownChicago where we invest in people places and partnerships to build a more inclusive Chicago and injournalism and media where we invest in more just and inclusive news and narratives.
We also make awards to extraordinarily creative individuals through theMacArthur Fellowsprogram and for solutions to critical problems of our time through100&Change. For more information please visit our website at .
The Office of the President at the MacArthur Foundation is responsible for ensuring the Foundation delivers on its philanthropic mission of helping to build a more just verdant and peaceful world by enabling the President to perform at a high level internally and externally and ensuring efficient and effective operations related to the Board of Directors grant-making budgeting and internal leadership and organization.
The Executive Assistant provides high-level strategic administrative support to the President serving as a trusted partner in managing time and priorities. This individual will take ownership of the calendar and inbox working closely with the Director Office of the President to ensure the Presidents time is aligned with key priorities. With strong judgment exceptional organizational skills and a proactive approach to systems and process improvement the Executive Assistant will play a critical role in supporting the Presidents effectiveness both internally and externally.
Essential Duties and Responsibilities:
Manage the Presidents complex calendar as well as internal and external meeting schedule with a high level of attention to detail and sophistication including making arrangements for transportation to/from on-site and off-site meetings
Ensure the President is properly prepared and briefed for all meetings events and speaking engagements by working closely with Foundation colleagues to procure and review briefing materials and agenda items
Greet and host guests of the President including escorting guests when in the building attending to refreshments and otherwise creating an environment where everyone feels comfortable
Anticipate the Presidents needs keeping them informed proactively troubleshooting issues as they arise and using judgement to ensure smooth day-to-day operations
Manage and book all travel accommodations for the President secure travel documents appointments and create dossiers for extensive trips/travel/engagements
Efficiently complete a broad variety of administrative tasks including preparing expense reports maintaining the Presidents contact list conducting research on people or topics crafting written correspondence (e.g. letters of reference polite declines holiday cards etc.) and outreach on the Presidents behalf (e.g. handling physical mail making and returning phone calls etc.)
Handle sensitive matters with a high level of confidentiality discretion and professionalism
Ensure Foundation leaders have the information they need regarding the Presidents scheduled meetings and events
Collaborate with Foundation colleagues to ensure the success of the Presidents meetings and events (including on-site off-site and virtual)
Collaborate closely with other members of the Presidents office to ensure alignment coordination and seamless execution across the team
Other Duties and Responsibilities:
Understands and endorses the mission and values of the Foundation
Participates in special projects and Foundation working groups
Undertakes other duties and responsibilities as assigned
Qualifications:
At least ten years of experience providing executive administrative support to the President or CEO
Bachelors degree desirable
Demonstrated ability to take initiative and to execute complex projects and tasks with a strong attention to detail
Strong organizational skills with the ability to prioritize and execute on multiple tasks seamlessly
Excellent judgement with the ability to maintain a high level of integrity and discretion in handling confidential or sensitive information
Diplomatic flexible with strong interpersonal skills and the ability to build good working relationships with team members internal staff Board members and external stakeholders/partners
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint and Teams) and Zoom; proficiency in Salesforce desirable
Exceptional verbal and written communications skills
Highly proactive resourceful and solutions-oriented
Previous experience in philanthropy is a plus but not required
The position is currently hybrid and based in Chicago Illinois.
Annual salary for this role will start at $98800. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life health and well-being.
Physical Requirements and Work Environment
The work environment is an office setting. Intermittent physical activities will include bending reaching sitting and moving around the office during working hours. Requests for reasonable accommodations will be considered to enable a person with disabilities to perform the job. Reasonable accommodations are also available during the interview process.
Employment Type
Full-Time
