Executive Assistant Marketing and Admin
Executive Assistant Marketing and Admin
Posted on :
08-03-2025
Employer Active
1 Vacancy
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Job Description
This is a remote position.
Schedule:
- 25 hours per week
- Monday: 8:30am 1:30pm
- Tuesday to Friday: Flexible between 8:30am 5PM
- Eastern Standard time (Ridge NY)
Client Overview
Join a thriving cleaning services company based in Long Island NY that s experiencing impressive growth and looking to expand its digital presence. This innovative business specializes in both recurring maintenance cleaning and postconstruction cleaning serving a diverse clientele in the greater New York area. With a commitment to leveraging technology and streamlining operations this company is poised for continued success and offers an exciting opportunity for a marketing and admin professional to make a significant impact.
Job Description
We re seeking a talented and Executive Assistant to join our dynamic team. In this role you ll be at the forefront of our digital marketing efforts driving engagement across social media platforms crafting compelling email campaigns and creating eyecatching graphics. You ll also play a crucial role in streamlining our administrative processes ensuring smooth daytoday operations. This position offers a unique blend of creative marketing tasks and essential administrative duties providing an opportunity to showcase your diverse skill set and contribute directly to our company s growth. If you re a techsavvy professional with a passion for digital marketing and a knack for organization this role offers an exciting chance to make your mark in a rapidly expanding business.
Key Responsibilities:
Administrative Tasks
- Answer and manage client inquiries via phone and email taking messages and escalating urgent matters as needed.
- Track and log calls leads and booked jobs in Housecall Pro (HCP).
- Follow up with clients after services to gather feedback and request reviews.
- Manage hiring tasks including initial screening calls and interview scheduling.
- Assist in organizing virtual staff meetings.
- Maintain and organize Google Drive content.
Marketing Management
- Create and schedule social media content (Instagram Facebook Google Business).
- Run contests giveaways and donation drives using Canva and other tools.
- Engage with ideal client groups via social media and respond to relevant posts.
- Monitor and respond to social media messages DMs and notifications.
- Manage email marketing campaigns using Mailchimp.
- Research and build outreach lists for marketing to realtors and contractors.
- Assist in creating and executing a marketing calendar.
- Write and schedule blog posts to enhance SEO and audience engagement.
- Set up and optimize automated marketing workflows using Zapier.
- Conduct basic cold outreach to potential clients for business development.
Requirements:
- 4 years experience as an Executive Assistant and in the marketing space
- Administrative Skills Strong organizational and time management skills to handle multiple tasks efficiently.
- Marketing Knowledge Experience in social media management content creation and email marketing.
- Tech Proficiency Comfortable using tools like Housecall Pro (HCP) Mailchimp Canva Google Drive and Zapier.
- Communication Skills Excellent written and verbal communication skills for client interactions and marketing outreach.
- Attention to Detail Ability to track calls leads and marketing efforts accurately.
- SelfMotivated Ability to work independently and take initiative in improving processes.
Employment Type
Full Time
Company Industry
Key Skills
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