Project Coordinator
Project Coordinator
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Job Description
ABOUT THE ROLE:
As a Project Coordinator at KPFF your primary focus will be to support Project Manager(s) and the Operations team to successfully deliver projects. Responsibilities will include:
Project Coordination:
- Manage administrative project setup in our accounting system.
- Monitor contract expenditures report variances and actively participate in project budget development.
- Prepare subconsultant agreements and task orders.
- Review process and monitor proposed contract changes and change orders.
- Ensure clear and effective communication with internal and external stakeholders regarding project inquiries or department procedures/requirements.
- Reinforce quality procedures for contract documents and financial reporting. Work with team members to ensure compliance with contract requirementsRC1 .
- Maintain accurate and organized project files throughout the entire lifecycle. Establish efficient filing systems and execute file retention policy.
- Attend and document project meetings.
- Book travel arrangements for team members.
- Coordinate office events staff meetings and engineering intern opportunities.
- Provide project managers with monthly project and contract reporting.
- Assist in the invoicing process supporting the Accounting Manager.
- Process vendor invoices in accounting system.
- Manage workload efficiently to prioritize tasks and meet deadlines for project milestones.
Qualifications :
ABOUT YOU:
- Effective communication skills both verbal and written
- Proactively anticipate needs of Project Managers and design teams
- Critical thinking and decisionmaking skills
- Humility in learning and a hunger for professional development
- Strong organizational skills with the ability to handle concurrent tasks and meet deadlines.
- Effective prioritization and strong time management skills.
- Prior experience in Oracle NetSuite or BST preferred.
- Prior experience in the AEC work environment preferred.
- Bachelors or Associates degree preferred
- Proficiency in Microsoft Office Suite Bluebeam and/or Adobe Acrobat.
Additional Information :
Culture and Benefits
At KPFF we offer a rewarding career path that emphasizes autonomy innovation and professional development. Our culture prioritizes employee ownership teamwork and shared values creating an environment where contributions are celebrated and career growth is encouraged. We arent just colleagues; were a community dedicated to collaborative innovation providing you the platform to make a lasting impact on meaningful projects.
KPFF Employee Benefits
- Medical Plan Options: Choice of Traditional PPO or HDHP with HSA covering preventive care and prescriptions.
- Flexible Spending Accounts (FSA): Taxadvantaged accounts for healthcare and dependent care expenses.
- Dental & Vision: Full preventive care plus coverage for major dental services and vision allowances.
- Employee Assistance Program (EAP): Free confidential support for personal family and work challenges.
- Life & AD&D Insurance: Companyprovided life insurance equal to one years salary plus AD&D.
- 401(k) Retirement Plan: KPFF contributes 3 of salary with no match needed.
- Disability Insurance: Shortterm and longterm coverage at 60 income fully covered by KPFF.
- Paid Time Off: Generous PTO two floating holidays and paid company holidays.
- Paid Family Leave: Six weeks at 60 pay with options to use PTO for full income.
KPFF Consulting Engineers participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S.
KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color creed ethnicity national origin religion marital status sex/gender (including sexual orientation or gender identity) pregnancy veteran status citizenship status physical or mental disability or any other protected basis.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
