Administrative Assistant
Administrative Assistant
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USD USD 400 - 600
1 Vacancy
Job Description
HOPLA. Online is looking for a highly organized Administrative Assistant to support property management operations. This role involves handling tenancy and management agreements rent monitoring arrears management and residential tenancy documentation while ensuring accuracy and compliance.
Dont Limit Yourself!
HOPLA. Online is a fully remote outsourcing company employing workfromhome professionals for fastgrowing innovative companies worldwide. Being limited to available work within your area is now a thing of the past. Be a part of a global team of highly skilled professionals and learn and grow from international companies by joining the HOPLA team.
Tasks
Your days will be filled with:
- Ensure company CRM is kept up to date
- Ensure new tenant procedures & checklist are completed at the start of tenancy agreement;
- Ensure vacating tenant procedures & checklist are completed at the end of a tenancy agreement;
- Ensure new Management Agreement procedures & checklists are completed at the start of a New Management Agreement;
- Ensure lost Management Agreement procedures & Checklists are completed at the end of a Management Agreement;
- Monitor payment of rent and invoices;
- Account processing;
- Charge of renewal fee
- Rates invoicing
- Strata invoicing
- Water / Electricity invoicing
- Trades invoicing (PM1
- Payment coordination
- Water and electricity charges to tenants
- Add / Remove of management in Water Corp
- Owners outstanding invoices
- Removal of management
- Assistance with end of month processing and ownership fee charging
- Arrears management;
- Monitor Tenancy Held Funds;
- Monitor Bond Payments;
- Administration of residential tenancy documents lease agreements rent increase notifications breaches terminations and/or management agreements
Requirements
Who we are looking for:
- Available to start immediately
- 3year minimum experience in Administration or any related roles
- Knowledgeable of Property Tree Microsoft Office Sharepoint Google Docs and Docusign
- Has good communication skills and excellent organizational skills
- Quick to learn detail oriented and process driven
- Highly organized and have excellent time management skills
- Excellent written and spoken English
- Strong internet connection and a peaceful working space is a must
- Preferably has experience in Real Estate Admin
- AU experience is a plus
Device Requirements:
- At least Intel Core i5 (AMD Ryzen equivalent) with 8GB RAM (main and backup)
- Microsoft Excel software (required)
- Headphones (preferably with noisecancelling feature)
- Web camera
- Minimum 30mbps internet connectivity
- Backup: 15mbps
Benefits
If you tick all these boxes then we are excited for you to be part of the fastgrowing HOPLA team!
What you will enjoy:
- Work MondayFriday 8AM to 5PM AWST (Same as PHT)
- Basic salary: PHP
- Monthly allowance: PHP 5000
- Work stability of having a fulltime job with an established company
- HMO Insurance and Paid Leaves after a 3month probationary period
- Great opportunity to work with global clients and develop your career
- Being with a company that supports your growth as a professional through mentoring and skills development programs
Employment Type
Full Time
