Lead Administration Assistant
Lead Administration Assistant
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Job Description
Turner & Townsend are seeking a Lead Administration Assistant to support on large infrastructure projects.
Responsibilities:
- Managing of Project Administration and Document Management duties in respect to overall delivery of the Commercial Operation Department internal and external communications meeting minutes and diary coordination.
- Control and administration of the Cemar Contract Management system
- Control and administration of the SharePoint Document Management System
- Set up and administration of the Commercial Operations Risk Management System
- Production of Department reporting requirements to Boards.
- Production of PowerPoint presentations
- Organising attendance of project team members at conferences workshops training
- Management of Parliamentary Questions/Enquiries
- Management of Freedom of information requests.
- Establish and maintain a suite of standard template documents for the commercial operations department memos minutes letters file notes etc.
- General administration duties and provision of support in all relevant tasks activities or other duties as may be required or assigned by the Project Director.
- Provide weekly infrastructure inspection report to Asset Managers clearly highlighting issues of concern relating to the condition of the asset.
Qualifications :
- 5 years minimum experience of working in a modern office environment.
- Excellent IT skills with proficiency in MS Word Excel PowerPoint Outlook and the ability to quickly adapt to new systems.
- Ability to work as part of a multidisciplinary team with colleagues and external advisors from diverse backgrounds.
- Highly organised with strong administration and interpersonal skills.
- Excellent written and verbal communication skills and attention to detail.
- Ability to develop and manage document control or information management systems.
- Ability to deal with senior managers and key stakeholders.
- Aptitude for minute taking.
- Highly motivated with ability to work on own initiative.
Additional Information :
- Full time permanent
- Competitive remuneration and attractive range of benefits
- 1 volunteering day
- Gym discount
- Company funded social club
- Opportunity to work on impactful and innovative projects
- Career development opportunities both in Ireland and globally
- Opportunity to work with a diverse group of talented and collaborative colleagues
Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects worklife balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend/
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
