Senior Legal Assistant - Civil Rights Unit

Position Summary

The Senior Legal Assistant will work to support the attorneys by performing legal work in addition to clerical duties. The Senior Legal Assistant communicates on a daily basis with members of the public attorneys and department heads. The Senior Legal Assistant will work with other Legal Assistants and Clerks as part of a team to ensure that the responsibilities of the unit are met.

Essential Functions

Administrative duties 

• Work with the other legal assistants and attorneys to organize discovery and discovery processes; lead discovery collection and organization for complex litigation cases including ediscovery 
• Create case chart tracking stages of division cases and anticipated future cases 
• Draft and issue litigation holds to various governmental entities 
• Draft and issue subpoenas as needed and work with division attorneys to collect and process data received in response to subpoenas 
• Document Gathering Working with City and Outside Agencies to gather all documents/materials relevant to each litigation file including but not limited to criminal hearing transcripts certified records of conviction EMS and Fire records DAO records DHS records Prison records OPA records and tax records 
• Assist in preparing witnesses for hearings and requesting discovery 
• Coordinate appearance of court reporters and technology providers  
• Prepare court notices subpoenas for witnesses trial exhibits  
• Schedule Independent Medical/Psychological Examinations depositions 
• Interview City employees and witnesses as part of investigations 
• Follow up on action items 

Clerical work 

• Set up all new cases files 
• Copy scan fax and handdeliver documents 
• Redact sensitive information from discoverable documents  
• Preserve electronic copies of documents  

Miscellaneous  

• Duties as the Chief requires 
• Assisting attorneys with the logistics of case management document preparation and trial  

Competencies Knowledge Skills and Abilities

• Excellent organizational skills
• Effective and professional oral and written communication
• Client management skills
• Ability to manage numerous assignments.
• Strong commitment to diversity equity and inclusion;
• Strong interpersonal skills including the ability to work on teams and collaborate with colleagues and clients;

Qualifications :

The preferred candidate will possess an Associates degree paralegal certificate or equivalent and have experience in a legal setting.  

Additional Information :

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $59834 to $74488 Commensurate with education and experience

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation sick leave and holidays
• Generous retirement savings options are available
• Pay off your student loans faster As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10 to 40 on your educational expenses extending not only to City employees but in some cases spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial wellbeing and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22 2023 vaccinations are no longer required for new employees that work in nonmedical nonemergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that  are patientfacing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race ethnicity color sex sexual orientation gender identity religion national origin ancestry age disability marital status familial status genetic information or domestic or sexual violence victim status. If you believe you were discriminated against call the Philadelphia Commission on Human Relations ator send an email to

For more information go to: Human Relations Website: http://www.phila/humanrelations/Pages/default.aspx