Administrative Assistant
Administrative Assistant
Posted on :
04-03-2025
Employer Active
1 Vacancy
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Job Description
Administrative Assistant
We are seeking a professional to support a team of Child Care Connect Licensing Officers and Supervisors within a government institution. This role involves performing a variety of administrative and clerical tasks to assist managers and employees in daily operations and administrative activities.
What is in it for you:
Hourly salary of $27.
4month contract with a maximum extension term of 12 months.
Fulltime position: 36.25 hours per week.
Weekday schedule from 8:15 am to 4:30 pm.
Onsite work in a dynamic environment.
Join a passionate and inclusive team of professionals.
Responsibilities:
Proofread and format Word documents.
Record and track information in Excel including creating Pivot Tables.
Answer phone calls respond to email inquiries provide applicants and the public with appropriate documents and refer callers to the appropriate areas.
Create documents and memos as required.
Enter data into tracking systems and computer systems.
Organize events and coordinate meetings through Microsoft Teams.
Copy scan file and perform records management for both physical and digital documents.
Act as a point of contact for clients.
Take meeting minutes.
Register applicants for workshop sessions.
Issue receipts.
Transcribe voicemail messages into tracking systems.
Triage phone calls when the new phone system is implemented.
What you will need to succeed:
High School Diploma or GED.
1 year of experience creating and using advanced Excel skills such as Pivot Tables and VLOOKUP.
1 year of experience in a role demonstrating customer service skills with clients.
1 year of relevant work experience with Microsoft Office.
Nice to Have:
Postsecondary education in office administration.
1 year of experience with Business Intelligence analytical tools such as Excel PowerPivot.
1 year of experience organizing business events and coordinating logistics.
1 year of experience with paper and electronic filing systems (ProLaw or similar).
1 year of experience with Records Management/Document Management Software.
1 year of relevant experience in a similar administrative role.
Why Recruit Action
Recruit Action (agency permit: APprovides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
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Employment Type
Full Time
Key Skills
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