RFP300321 - Associate Officer - IT

About the position

The IT Associate Officer will oversee the organization s IT project portfolio acting as the central coordination point "Control Tower" to ensure seamless transparency and strategic alignment across IT initiatives. This role will drive efficiency and value through LEAN project management principles monitoring project progress identifying risks and optimizing resource allocation. By maintaining robust tracking systems the Associate Officer will enable datadriven decisionmaking support organizational objectives and reinforce the IT department s mission and vision. Additionally it will foster a culture of accountability continuous improvement and innovation. The ideal candidate will have a proven track record in technology project management and leading crossfunctional teams to deliver impactful IT solutions along with strong organizational and leadership skills to facilitate collaboration across diverse teams and stakeholders.

Responsibilities

• Serve as the focal point for all information streams related to IT projects ensuring alignment with strategic goals and priorities.
  
• Update the project portfolio regularly to reflect current statuses milestones risks and resource utilization.
  
• Manage and maintain an IT project portfolio monitoring system with accurate realtime data.
  
• Develop userfriendly workflows and configure project tracking tools to create visualizations and dashboards that enhance visibility and decisionmaking.
  
• Train teams on project management tools and methodologies advocating LEAN practices to drive efficiency and eliminate waste.
  
• Monitor progress across projects identifying bottlenecks dependencies and risks to proactively address challenges.
  
• Prepare concise actionable project status reports for leadership and stakeholders.
  
• Facilitate clear and consistent communication among project teams ensuring alignment on deliverables.
  
• Organize and lead regular project review meetings to drive collaboration and problemsolving.
  
• Assess and document project risks developing mitigation strategies in coordination with teams.
  
• Collaborate on resource allocation optimizing personnel and technical assets for maximum impact.
  
• Standardize project management practices and templates integrating LEAN methodologies to enhance efficiency.
  
• Identify opportunities for continuous improvement through workflow analysis aligning with industry best practices.
  
• Support the annual prioritization of IT initiatives providing insights on resource availability and project interdependencies.
  
• Contribute to IT strategy development by offering datadriven recommendations derived from portfolio analyses.
  

Competences

• Excellent communication and interpersonal skills.
  
• Strong social and negotiation skills to facilitate stakeholder alignment and decisionmaking.
  
• Strong analytical skills systematic approach and selfreliance.
  
• Ability to prioritize and execute tasks.
  
• Ability to work collaboratively with crossfunctional teams.
  
• Flexibility and adaptation to change.
  
• Demonstrated proficiency in personal organization priority setting and attention to detail.
  
• Resultsdriven with a proactive learning mindset.
  

Terms of employment

This is a national recruited position placed at a BG08 on a scale of 14 levels with level 14 being the highest.

This is a Colombian national search and will be managed through a fixedterm contract of a one 1 year period subject to a probation period according to the local legislation and is renewable depending on performance and availability of resources. The Alliance BioversityCIAT offers a multicultural collegial research environment with competitive salaries and excellent benefits. We are an equal opportunity employer and strive for gender diversity and inclusion in our staff without regard to race color religion gender gender identity sexual orientation national origin ethnicity age disability marital status or any other characteristic.

Applications

Applicants are invited to send a detailed curriculum vitae including references knowledgeable about the candidate s professional qualifications and work experience. All correspondence should be addressed to the Human Resources Office at M.chavarriaga@cgiar and clearly indicate: Application: Associate Officer IT .

Closing date for applications: March 15th 2025

We invite you to learn more about us at:

Careers Alliance Bioversity International CIAT (alliancebioversityciat)