Sales Operations Specialist

AboutPani

Pani Energy is made up of a worldclass team of highly motivated individuals who share a mutual passion for the environment. We have created a webbased platform which enables the operators of water treatment facilities to operate their plants more efficiently saving energy consumablesand the environment. We are excited to tackle challenging problems for the betterment of society. Our workplace environment fosters and encourages both ingenuity and collaboration.

Pani is part of the 2025Global Cleantech 100 list of companies committed to taking action on the climate crisis for our contribution to accelerating the water sectors transition to net zero and we are looking for driven enthusiastic people who share this vision.

Position Description

You will be a key part of Panis Sales team reporting to the CRO.Your primary responsibility is to streamline and optimize the sales process ensuring seamless operations and contributing to the companys commitment to environmental sustainability. You will be a key player in crafting persuasive proposals managing sales timelines and overseeing the utilization of HubSpot a pivotal CRM tool. This role also involves meticulous oversight of commercial contracts implementing best practices for the sales process and actively tracking accounts receivable.

About You

You are a highly organized and strategic individual with a passion for enhancing sales operations and enjoy the challenge of working on innovative projects with an equally talented group of coworkers who will both challenge and support you. You believe in lifelong learning and welcome the opportunity to constantly iterate and improve upon your skills. Fundamentally you want to use your talents and energy to better the world for others and contribute to the responsible management of global water and energy and CO2 reduction.

What you bring to the team

• Bachelors degree in Business Administration or a related field.
• Proven experience in sales operations or a similar role.
• Strong analytical and problemsolving skills.
• Strong written and verbal communication skills.
• Proficiency in CRM software especially HubSpot.
• Familiarity with commercial contract management.
• Detailoriented with a focus on process optimization.
• Active team player selfstarter and multitasker who can quickly adjust priorities
• Eager to be an integral part of a fastpaced team

Responsibilities

Managing Sales Timelines:

• Develop and maintain a comprehensive schedule for all sales activities ensuring timely execution of each stage in the sales process.
• Work closely with the sales team to set realistic timelines and identify potential bottlenecks.
• Monitor and report on progress against timelines making adjustments as necessary.

HubSpot Management:

• Administer and optimize the use of HubSpot as our CRM tool to streamline sales processes.
• Train and support the sales team in utilizing HubSpot effectively for lead management communication tracking and reporting.
• Implement HubSpot best practices to enhance data accuracy and improve overall sales efficiency.

Commercial Contract Controls:

• Oversee the creation review and execution of commercial contracts in collaboration with legal and sales teams.
• Ensure compliance with company policies and legal requirements in all contracts.
• Implement controls to track contract milestones renewals and amendments.

Sales Process Best Practices:

• Identify and implement best practices for the entire sales process from lead generation to closing deals.
• Regularly assess and update sales processes to align with industry trends and emerging technologies.
• Provide training to the sales team on new and improved processes.

Accounts Management:

• Collaborate with the finance team to monitor and track accounts receivable ensuring timely and accurate payments from new clients.
• Collaborate with finance and CSM team for customer renewal dates invoicing to ensure conversion of CARR to ARR.

Nice to Have

• Experience in the water industry ideally in water/wastewater treatment
• Experience working for a SaaS startup
• Experience in project management
• Knowledge of and/or familiarity with HubSpot CRM and modern project management tools

Does this role sound like the next step in your career

Then we want to hear from you! If you dont meet all of our requirements exactly then we invite you to use your cover letter to tell us about your unique experience we understand that talent comes from many places and that skills are transferable.

Our commitment to an extraordinary work environment

At Pani our values drive how we work with each other and we believe that being yourself at your place of work is just as important as the work you do. We strive to foster an inclusive and diverse community for all employees from all walks of life. So no matter your gender sexual orientation physical ability religion ethnicity race age or geographical location we are a community that welcomes you.

Our Pani Recruitment Team personally reviews each application.