Project Administrator
Project Administrator
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Job Description
As a Document Controller/Project Administrator you will be responsible for maintaining organized and updated documents using a digital construction platform. You will ensure the document control strategy is followed by the project team. You will also be responsible to drive and support the daytoday digital platform adoption to ensure the stakeholders are using the different feature efficiently.
- Act as a Champion and drive the daytoday users platform adoption
- Ensure the document control strategy is implemented and correctly followed by the key stakeholders
- Review maintain and control project documents and assure quality control
In addition to these primary activities the Document Controller may be asked to assist with the following activities:
- Document Management:
- Develop and oversee a robust folder structure tailored to construction project needs.
- Copy scan and store documents within Procore.
- Ensure documents are easily accessible and properly organized within the platform.
- Access Management:
- Manage permissions (view/edit) for both internal and external stakeholders.
- Ensure teams can access shared files effortlessly managing file access seamlessly within Procore.
- Document Control and Process Optimization:
- Implement and manage document control processes within Procore ensuring timely updates and version control.
- Establish a feedback collection system to refine training materials and Standard Operating Procedures (SOPs) based on team input and industry standards.
- Conduct regular reviews of SOPs to ensure alignment with evolving technologies and company goals.
- Coordination with Teams:
- Collaborate closely with architects engineers and construction professionals to align document management with project requirements.
- Ensure all documents meet compliance and quality assurance standards relevant to the construction industry.
- Compliance and Security:
- Ensure document storage complies with laws and regulations.
- Maintain confidentiality regarding sensitive documents.
- Securely back up and store documents within Procore.
- Additional Responsibilities:
- Create templates for use by other personnel within Procore.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Assist with communication during external audits
Required Skills
- Administration skills
- Attention to detail.
- Able to work and communicate well with others
- Interest to learn and configure digital construction platform
- Flexible and open to change
- Bilingual Japanese/English
1.
2.
- Procore
3.
- Procore
- SOP
- SOP
4.
5.
6.
- Procore
Qualifications :
- A degree in the architectural or construction equivalent
- A minimum of 5 years professional experience in one of the following fields: management consulting business management and project management or information technology
- Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors
- Knowledge of engineering documents and approval processes within projects
- Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
- Computer skills MS Office Word Excel Outlook Microsoft Teams/SharePoint Procore BIM360
- Good understanding of business improvement approaches including business process reengineering system development change management and other relevant techniques.
- Excellent written and verbal communication skills in both Japanese and English
- Enthusiastic ability to work autonomously and strong problem solving skills.
- 5
- MS OfficeWordExcelOutlookMicrosoft Teams/SharePointProcoreBIM360
Additional Information :
Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects worklife balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at
#LIDN1
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
