Project Manager
Project Manager
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5years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Scope of Work is as follows:
1. Develop update and implement a program management plan and schedule describing how work will be performed through collaboration by DEP s internal staff and external meter and meter transmitter vendors working as independent contractors.
2. Develop update and implement a risk management plan identifying any risks to the program s successful completion and identify strategies to manage any risks.
3. Oversee the performance of DEP s external meter and transmitter replacement contractors:
Arrange and lead periodic project coordination meetings with outside vendors to track progress and ensure the completion of vendor work assignments including the identification and resolution of issues that could impair the timely completion of work assignments. The frequency of the meetings is expected to vary with the stage of the project ranging from weekly meetings to 23 meetings per month in addition to routine calls and coordination outreach as required.
Provide reviews and comments as required and revise the work schedules of outside contractors for purposes of ensuring the appropriateness of work activities the format and approach planned for performing the work activities staffing and time allocations and the selection and sequencing of how work is selected by the vendor with the objective of ensuring the timely and thorough completion of work.
Leverage DEP s current inventory system that tracks meters and transmitters to develop and maintain a record of the current inventory of meters and transmitters along with a forecast of how inventory levels change based on the outlook for completed meter and transmitter replacements and for the arrival of shipments of new inventory to ensure that adequate supplies will be available to allow vendors to perform the work described in their schedules.
Review the contractor s monthly progress reports along with proposed schedule updates and revisions to monitor and ensure an appropriate rate of progress toward work completions.
Monitor and with the DEP project manager review each contractor s budget and compile data for purposes of producing a monthly report detailing per contract the total spending to date the remaining balance on the contract and estimates of the amount and cost of any work performed but not yet billed i.e. measures such as payables and work in progress.
Document the onboarding process and produce a standard operating procedure for the tasks related to mobilizing a new contractor and that are part of a new contractor s workflow.
Ensure that the DEP project manager is periodically provided with timely and complete updates of the project status and any changes to the expected timeline for project completion. The frequency of such updates is expected to vary with the project status and may vary from weekly updates to updates provided 23 times per month in addition to routine operating calls and discussions.
Perform ad hoc analyses as requested by the DEP project manager of the program s impact and implementation.
4. Manage emergency work allowance and change order requests by contractors including:
Review all emergency work allowances requested by contractors and requests for contract change orders for conformity with contract terms and for consistency with the overall project goals.
Maintain a log documenting emergency work allowance and change order requests.
Coordinate with the DEP project manager to obtain decisions on emergency work order and change order requests and maintain a log of DEP s decisions on the requests.
Develop any supplemental documentation or work descriptions requested by DEP or the Board in connection with emergency work allowance or change order request
5. In collaboration with inhouse legal counsel oversee the closeout process of each vendor contract including as requested:
Document and confirm completion of open items requiring completion by DEP s replacement vendors prior to contract closeout.
Resolve any disputed work.
Maintain a calculation of invoices and payments under the contract and prepare a final calculation of payments and work performed under the contract including an analysis of any cost and payment variances and a final trueup calculation of payments or refunds required to equalize the contract cost with the work performed.
Compile periodic M/WBE compliance reports for the contract following the report format or template requested by the Board or DEP.
Conduct periodic contractor evaluations following the report format or template requested by the Board or DEP.
The purpose of the Scope of Work is to both ensure that meters and transmitters are replaced at a sufficiently rapid pace so that DEP s metering system maintains its state of good repair and can support the system s revenue requirements as well as to ensure that DEP s vendors conform with contract provisions.
If you are: bright motivated skilled a differencemaker able to get things done work with minimum direction enthusiastic a thinker able to juggle and multitask communicate effectively and lead thenwe would like to hear from you. We need exceptionally capable people for this role for our clientso get back to us and tell us why you think you are a fit.
Develop, update, and implement a program management plan and schedule describing how work will be performed through collaboration by DEP s internal staff and external meter and meter transmitter vendors working as independent contractors.
Education
Bachelor's and/or Master s degree in computer science, Engineering, Mathematics, Statistics, Modern Applied Sciences, IT Technology Management
Employment Type
Full Time
