Administrative Assistant

Full Job Description: A local structural engineering firm located in the heart of downtown Memphis is seeking an experienced Administrative Assistant to become the right hand of our owner handling crucial daily operations with a blend of technical and administrative skills.

Key Responsibilities:

• Manage professional communication through phone email and text including appointment scheduling client inquiries and followups.
  
• Handle financial tasks such as creating invoices receiving payments via QuickBooks managing bill payments and bank reconciliations.
  
• Maintain a digital project database and files with regular data entry and updates.
  
• Assist in preparing quarterly sales reports and organizing multimedia files.
  
• Transcribe and edit field notes to draft technical reports proofread and format final documents.
  
• Engage in social media marketing including content creation and management on platforms like LinkedIn Instagram and Facebook.
  
• Utilize multiple webbased applications effectively.
  
• Participate in job site visits demonstrating flexibility and practical skills in diverse environments.
  
• Provide support during offhours as necessary showing a commitment to project timelines and client needs.
  

Desired Skills and Experience:

• Proven experience in an administrative role within the building industry construction or related fields.
  
• Strong proficiency in MS Office QuickBooks Online and other relevant software (PDF Editors Adobe Creative Cloud Wix Airtable Dropbox Company Cam Evernote).
  
• Excellent verbal and written communication skills with the ability to perform technical writing and maintain high standards in document management.
  
• A selfstarter who is resourceful and adept at learning new skills quickly.
  
• Capable of working independently with minimal supervision and collaborating effectively with diverse teams.
  

Salary & Benefits:

• Salary range: $40000 to $55000 based on experience ($1825 per hour).
  
• Competitive benefits package including health insurance reimbursement annual PTO accrual starting after 30 days annual bonus and paid parking.
  
• Flexible working hours with the option for remote work as needed.
  

Work Hours:

• Inperson: Monday to Friday 9:00 AM to 5:00 PM.
  
• Remote work accommodations available when necessary.
  

We invite all qualified candidates who thrive in a dynamic collaborative environment and are eager to contribute to a variety of structural engineering projects to apply.