Administrative Office Assistant

Job Title: Administrative Office Assistant

Location: Saint Louis MO

Job Type: Fulltime

Job Overview:

We are looking for a competent Administrative Office Assistant to help with the organization and running of the daily administrative operations of our company. The ideal candidate will be a hardworking professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email correspondence memos letters faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel and MS PowerPoint in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problemsolving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.
• High School degree.