Administrative Assistant

Job Title: Administrative Assistant

Overview:

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will possess excellent communication skills attention to detail and the ability to multitask effectively. As an Administrative Assistant you will play a crucial role in supporting the smooth operation of our office by providing administrative support to various departments and ensuring efficient workflow.

Responsibilities:

1. Provide administrative support to executives managers and team members including scheduling appointments managing calendars and making travel arrangements.
2. Answer and direct phone calls take messages and respond to inquiries promptly and professionally.
3. Assist in the coordination of meetings conferences and events including scheduling preparing agendas and arranging facilities and catering.
4. Coordinate office supplies and equipment maintenance ensuring adequate inventory levels and timely repairs.
5. Assist with project coordination including tracking deadlines milestones and deliverables.
6. Process expense reports invoices and other financial documents accurately and in a timely manner.
7. Assist with onboarding new employees including preparing paperwork and coordinating orientation schedules.
8. Perform general clerical duties such as photocopying faxing mailing and filing.

Requirements:

1. Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other office software.
2. Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
3. Strong attention to detail and accuracy in data entry and recordkeeping.
4. Exceptional written and verbal communication skills.
5. Ability to maintain confidentiality and exercise discretion when handling sensitive information.
6. Strong interpersonal skills and the ability to work effectively with people at all levels.