Event Assistant

Job Title: Event Assistant

Location: Philadelphia PA

Job Type: FullTime

Job Summary:

We are seeking a dynamic and detailoriented Event Assistant to join our team. The ideal candidate will support the Event Coordinator/Manager in planning and executing a variety of events ensuring they run smoothly and efficiently. This role requires strong organizational skills excellent communication abilities and a passion for creating memorable experiences.

Key Responsibilities:

• Event Planning Support:

  • Assist in the development and planning of events from concept to execution.
  • Coordinate with vendors suppliers and other external parties to ensure all event logistics are arranged.
  • Help prepare event proposals budgets timelines and runofshow documents.

• Event Execution:

  • Provide onsite support during events including setup registration guest assistance and teardown.
  • Manage event materials and supplies ensuring everything is in place and in good condition.
  • Address any issues or emergencies that arise during events to ensure a seamless experience for attendees.

• Administrative Duties:

  • Maintain event databases schedules and calendars.
  • Assist with the creation of event marketing materials such as flyers invitations and social media posts.
  • Handle RSVPs and attendee communications providing information and support as needed.

• PostEvent FollowUp:

  • Collect feedback from event participants and stakeholders to evaluate the success of the event.
  • Assist in preparing postevent reports and analysis.
  • Help with the reconciliation of event expenses and budget tracking.

Qualifications:

• High school diploma or equivalent required.
• Familiarity with event management software and tools is a plus.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and Google Workspace.
• Ability to work both independently and as part of a team.
• Attention to detail and problemsolving capabilities.
• Strong communication and interpersonal skills.
• Exceptional organizational and multitasking abilities.