Administrative Assistant

Job Title: Administrative Assistant

Location: Fort Lauderdale FL

Job Type: FullTime

Job Summary:

We are seeking a highly organized and efficient Administrative Assistant to join our dynamic team. The ideal candidate will provide administrative support ensuring the smooth and effective operation of our office. You will handle a variety of tasks that contribute to the overall efficiency of the business and enhance the productivity of our team.

Key Responsibilities:

• Manage and maintain executives’ schedules appointments and travel arrangements.
• Prepare and modify documents including correspondence reports drafts memos and emails.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system for electronic and hard copy documents.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists and oversee company databases.
• Greet visitors and direct them to the appropriate person or department.
• Coordinate meetings conferences and other office events.
• Assist with special projects and other duties as assigned.

Qualifications:

• High school diploma or equivalent.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Familiarity with office equipment and applications (e.g. fax machines scanners printers).
• Strong organizational skills with the ability to multitask and prioritize workload.
• Excellent written and verbal communication skills.