Employer Active
Job Description of Executive Assistant Cum PA
Designation
Executive Assistant Cum PA
Level
Middle Level of Management
Vertical
Admin
Administrative & Functional Reporting
Managing Director
Job Description
Executive Assistant cum PA will have to provide assistance to MD and to manage his appointments schedules and correspondence take notes in English & Gujarati manage the travel bookings coordinate & arrange meetings with senior executives clients and team members maintaining & updating data general filing and perform other admin duties. The person should possess a strong ability to multitask and to prioritize tasks effectively.
Primary Responsibilities
1. To provide administrative support to MD to manage his appointments schedules and to keep his calendar up to date
2. To take notes in English and Gujarati to prepare them and circulate as per his instructions
3. To act as a point of contact and to organize meetings with senior executives clients and other team members
4. To manage MD’s correspondence and respond to invitations circulars and post
5. To make independent correspondence in English & Gujarati
6. To prepare and edit presentations in Powerpoint and Canva
7. Maintaining files and records
8. Making National and International travel booking and arrangements
Secondary Responsibilities
1. Perform general office & administrative duties such as ordering supplies keeping the house in order etc.
2. Preparing the MIS reports
3. Manage confidential information and maintain strict confidentiality at all times
4. Attending guests and visitors
5. To arrange to send / circulate gifts / calendars or any other required assistance
6. Data Management
Education Qualification
Graduate / Master in any field
Experience
minimum 5 Years in Relevant Field
Skills Required
Functional:
.
Excellent typing shorthand and stenography skills
.
Ability to adapt to changing priorities and work under pressure
.
Knowhow of ticket & hotel booking softwares will be an advantage
IT Skills:
.
Proficiency in MS Office applications particularly MS Word Excel and PowerPoint
Behavioral:
.
Interpersonal Skills
.
Quick Decision Making and time management skills
.
Strong communication
.
Excellent organizational skills and attention to detail
.
Ability to handle confidential information with discretion
Languages
English Hindi & Gujarati
Compensation
4.5 5.0 lakhs per annum
Location
Ahmedabad
Skills
Ordering Supplies, Time Management, Attention To Detail, Management Skill, Ms Word, Administrative Support, Interpersonal Skill, Data Management, It Skill, Organizational Skills, Strong Communication, Excel, Ms Office, Time Management Skill, Organizational Skill, Vertica, Maintaining Files, Powerpoint, Interpersonal Skills, Decision Making
Full Time