Executive Assistant to COO

Our values are at the core of everything we do!

• Innovative. Think ahead to stay ahead.
• Driver. Stay hungry and act with urgency.
• Ownership. No excuses. 100% accountability.
• Caring. For employees partners and community.
• Individual. We work with great people and expect a lot from them.

We are one of Western Canada’s largest window and door manufacturers servicing consumers contractors and retailers. Established in 1988 and headquartered in Edmonton Alberta it’s not just Durabuilt’s innovative manufacturing and design that places us on the list of Canada’s Best Managed Companies – it’s also our people.

The Executive Assistant will provide executivelevel support to the Chief Operating Officer (COO). This position requires exceptional organizational skills attention to detail and the ability to handle confidential information with discretion. The Executive Assistant serves as a key liaison between the COO and internal/external stakeholders managing communication scheduling and administrative tasks to ensure the COO's time is optimized and priorities are met effectively.

Executive Administration & Support:

• Complete a variety of administrative tasks – manage an active calendar expense reports compose and prepare correspondence; arrange travel plans itineraries agendas.
• Plan coordinate and ensure the schedule is followed and respected. Provide "gatekeeper" and "gateway" role creating winwin situations for direct access for time and office.
• Build collaborative relationships to develop and strengthen internal and external partnerships that can help and support.
• Conduct research compile data and prepare documents and reports for the COO as required.
• Successfully complete critical aspects of deliverables with a handson approach including drafting acknowledgement letters personal correspondence and other tasks.

Events Meetings and Special Projects:

• Work closely with the COO to keep him well informed of upcoming commitments and responsibilities and follow up. Acts as a "barometer" having a sense for the issues taking place in the environment and keeping the Executive updated.
• Prepare agendas and make arrangements for meetings.
• Attend meetings and record minutes. Compile transcribe and distribute meeting minutes.
• Coordinate a variety of diverse and special projects for the Executive.
• Organize and maintain office files and records. Perform general office duties – ordering supplies and maintaining records management systems.
• Actively plan and participate in all company functions and events.

Leadership:

• Provide a bridge for smooth communication between the Executive and internal departments; demonstrating leadership to maintain credibility trust and support with senior management staff.
• Prioritize conflicting needs; handle matters expeditiously proactively and follow through on projects to successful completion often with deadline pressures.

• Certification in Business Administration or Office Administration.

• 7 years’ experience in a senior clerical or executive assistant position.
• Experience dealing with senior leaders and exceptional relationship building and interpersonal skills enabling interaction at all levels.
• Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
• Knowledge of administrative procedures and systems such as word processing managing files and records transcription designing forms and other office procedures.
• Intermediate to advanced proficiency in computer skills in Outlook Word Excel PowerPoint.
• Very high integrity ethical and trustworthy.
• Solution focused and comfortable working in an environment which requires a high degree of attention to detail and robust deliverables.
• Comfortable with high volume workload the ability to multitask organize your time and meet multiple deadlines.
• Strong work ethic action oriented and desire to achieve excellence.
• Proactive and able to assimilate new information quickly.