Executive Assistant Travel Trade Show Administrator

LOOKING FOR FILIPINOS OR PHILIPPINESBASED CANDIDATES

Position : Executive Assistant/ Travel & Trade Show Administrator
Work Hours : MF 10:00 AM to 6:00 PM Pacific time
Holidays : TBC
Pay Range : $1000 $1200 per month

Key responsibilities supporting the VP:

• Email and calendar/meeting management.
• Organize weekly calendar for the VP.
• Attend meetings on Zoom and take minutes of the meeting.
• Database update and management

Key responsibilities as Travel and Trade Show Administrator:

• Negotiate and book yearly trade shows for the company.
• Notate differences in year over year cost and expenditures.
• Keep yearly calendar of booking deadlines so the company doesn't receive late fees.
• Organize travel for employees during trade shows (flight and hotel bookings)
• Maintain company travel bookings spreadsheet.
• Book food concessionaire for the onsite shows
• Purchase of supplies during show run such snacks coffee soda office supplies etc.
• Organize and book company events at show such as dinner seminars yearly company outing.
• Manage database of team members loyalty numbers

Requirements:

• At least 13 years of proven experience as an EA with experience handling travel and trade show
• Familiarity with flight and hotel bookings in the US
• Prior trade show or travel administration is highly preferred.
• Has excellent organization skills and attention to detail
• Reliable selfmotivated and meets deadlines.
• Good communication skills and can converse properly with no language barrier.

Tools Familiarity:

• Monday
• Proficient with MS Office particularly Excel