Administrative Services Clerical - Planning Administrative Associate

Job Title: Procurement Associate III

Location: Mobile AL 36610

Duration: Long Term Extendable Contract

Schedule: MondayFriday 7am3:30pm or 8am4:30pm

Job Description:

• Candidates are required to have a strong Procurement background purchase orders/ writing SOWs/ managing vendors and parts/ contracts/ fixed bids/ accruals etc.
• Coupa systems experience is required SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
• ISN systems experience is preferred but can be trained onsite if they dont have experience.
• Candidates are required to have a strong Procurement background purchase orders/ writing SOWs/ managing vendors and parts/ contracts/ fixed bids/ accruals etc.

Job Duties:

• Enter requisitions on behalf of mill support team for MRO services capital equipment and operating supplies.
• Work with Mill Stores team to transport parts and equipment to final location in the Mill.
• Secure parts staging areas in the mill and stage parts for capital projects.
• Reconcile bill of materials (BOMs) to part received prior to installation to ensure all parts received.
• Work with appropriate procurement personnel to help expedite parts find alternate parts submit invoices and address any service issues.
• Ensure contractors scheduled to come on site are approved in the ISN system and work with them to address any issues prior to arrival date.
• Complete contractor safety orientation with contractors prior to starting a new job.
• Work with appropriate procurement personnel to proactively vet suppliers by category following procurement processes and procedures to ensure supply continuity at the Mill level.
• Pull daily report of parts pulled from Stores to ensure warranties are executed as available.
• Work with Mill host to complete contractor evaluations after completion of a job.
• Complete capital project Project Spend Report (PSR) monthly to forecast spending and budget.
• Work with Mill Finance manager to forecast monthly expense spending.
• Implement Mill cost controls to ensure cost center owners approve spend before requisitioning.

Qualifications:

• Excellent communication and interpersonal skills
• Ability to work with or experience in a Procurement/Purchasing role preferably experience in a Mill location.
• Experience working with contractor services (electrical mechanical HVAC engineering)
• Experience writing scope of work (SOW)
• Understanding of different types of purchase contracts (T&M Fixed Cost GMax Cost) and when to use each type.
• Knowledge of how to read a bill of materials and validate parts received match.
• Experience working with vendor front offices to resolve issues (safety training invoicing quality of services etc.)
• Coupa systems experience is required SAP systems experience is highly preferred but not required (Ideal candidate would have both systems experience)
• Ability to work with a variety of mill functions (engineering maintenance operations)
• Ability to work with corporate functions (US and International)
• Basic understanding of finance principles (authorized committed spent NPV ROI)