Administrative Assistant

Job Description:

We are seeking a proactive and organized Administrative Assistant to join our team. The Administrative Assistant will provide comprehensive administrative support to ensure the smooth operation of our office and assist in optimizing efficiency across various tasks and projects.

Key Responsibilities:

• Office Management: Maintain a wellorganized and welcoming office environment by managing supplies equipment and facilities.
• Calendar Management: Coordinate and schedule appointments meetings and events for team members.
• Communication: Serve as a primary point of contact for internal and external stakeholders answering calls responding to emails and directing inquiries appropriately.
• Document Preparation: Draft format and proofread correspondence reports presentations and other documents as needed.
• Data Entry: Accurately enter and update data in spreadsheets databases and other systems.
• Filing and Organization: Establish and maintain efficient filing systems for physical and electronic documents.
• Travel Coordination: Arrange travel itineraries and accommodations for team members as required.
• Meeting Support: Prepare meeting agendas take minutes and distribute materials as needed.
• Expense Reporting: Assist in processing and tracking expense reports and reimbursements.
• Special Projects: Provide support on special projects and initiatives as assigned by management.

Qualifications:

• Education: High school diploma or equivalent; additional certification or coursework in office administration is preferred.
• Experience: Minimum of 2 years of experience in an administrative support role.

Remote Work :

No