Senior Administrative Assistant - World Health Organization

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member States health and development agendas and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

REQUIRED QUALIFICATIONS

Education

Essential: Completed secondary education supplemented by secretarial communication and IT Training.
Desirable: University degree in business administration social sciences or related field is an asset

Experience

Essential: At least ten years progressive experience in programme administration and management including experience in a supervisory role.
Desirable: Relevant experience in the UN system.

Skills

• Proficient in office management secretarial and budgetary controls accounting procedures and systems.
• Excellent time management and stress management skills.
• Ability to lead direct and manage a team.
• Demonstrated ability to work harmoniously with multicultural staff.
• Excellent analytical skills.
• Good knoweldge of WHO/UN rules manuals practices procedures and WHO Style Guide as applicable to the administrative level is an asset.

WHO Competencies

Communication
Teamwork
Producing results
Setting an example
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Beginners knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package which for the above position includes an annual net base salary starting at OMR 28226 (subject to mandatory deductions for pension contributions and health insurance as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview you will be required to provide in advance a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU)/United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: confidential Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101 paragraph 3 of the Charter of the United Nations the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency competence and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status sex gender identity sexual orientation language race marital status religious cultural ethnic and socioeconomic backgrounds or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women persons with disabilities and nationals of unrepresented and underrepresented Member States (confidential are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to confidential

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA) sexual harassment and other types of abusive conduct (i.e. discrimination abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA sexual harassment or other types of abusive conduct are not hired by the Organization WHO will conduct a background verification of final candidates.

• WHO has a smokefree environment and does not recruit smokers or users of any form of tobacco.

• For information on WHOs operations please visit: confidential

• WHO also offers wide range of benefits to staff including parental leave and attractive flexible work arrangements to help promote a healthy worklife balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHOs contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment except where a medical condition does not allow such vaccination as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example official proof /certification of yellow fever vaccination is required to enter many countries. Countryspecific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccinationrelated queries please directly contact SHW directly at confidential

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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