Events Assistant Working Student 20 hours per week

The International Bowel Ultrasound (IBUS) Group is a notforprofit association with more than 1000 members worldwide founded by a group of international experts in bowel ultrasonography and inflammatory bowel diseases (IBD) which aims to promote the highquality performance and adoption of intestinal ultrasound in IBD around the world. IBUS has established a global education program for interested gastroenterologists.

Our Educational Events team is looking for an Events Assistant to join their Berlin office.

Tasks

Key Activities & Responsibilities:

• Assist in the planning and coordination of events including workshops virtual meetings and networking receptions.
• Collaborate with the events team to brainstorm creative ideas for event themes activities and logistics.
• Assist in venue selection and booking ensuring suitability for each events objectives and audience size.
• Coordinate with vendors suppliers and service providers for catering audiovisual equipment and other event necessities.
• Help manage track expenses for events.
• Online support for participants speakers and trainers
• Assist in the participants invoicing and collections process
• Assist in promotional efforts for events including creating promotional materials for social media and newsletters
• Assist in postevent activities such as gathering feedback analyzing event success metrics and preparing event reports.
• Maintain accurate records databases and files related to events attendees vendors and expenses.
• Support other administrative tasks and projects as needed.

Requirements

Your profile:

• Be an enrolled student on a Bachelors or Masters degree
• You must have right to work in Germany.
• Fluent English language skills both written and spoken. Basic German knowledge and other languages are an advantage
• Some practical experience in the field of event planning or customer service.
• Reliable and customer service oriented
• Strong organizational skills attention to detail communication skills and ability to work in a team
• Good knowledge of MS Office

Benefits

What we offer:

• Hourly salary: 16 EUR per hour
• 1year parttime contract (20 hours per week) with the possibility of extension based on projects and performance
• Acquiring new skills by participating wide range of responsibilities and tasks
• Actively contribute to your teams capabilities and taking part in shaping internal processes
• Flexible working hours and hybrid work (applicant must be based in Berlin)

Deadline for applications: June 14th 2024.

We are looking forward to receiving your application!