Finance Administrator

Salary : Up to 35k DOE

Location : London orLeeds or Dublin

Contract Type : Permanent

Hours: 40 hours per week

As an Administrator you will play a crucial role in maintaining the financial health of our organization and help support the helpdesk function for our Facilities teams. Your responsibilities will include managing financial transactions preparing financial reports and assisting with budgeting and forecasting. You will collaborate closely with other members of the finance team to ensure accurate and timely financial information. Your helpdesk support will include triage of Work Orders via a CAFM system reassigning to correct Contractors and general admin support to the FM teams in relation to CAFM.

**Responsibilities:**

1. **Financial Transactions Management:**

Process accounts payable and accounts receivable transactions.

Raise Purchase Orders

Reconcile bank statements and credit card transactions.

Ensure accuracy and completeness of financial data entry into the accounting system.

2. **Financial Reporting:**

Prepare and maintain financial reports such as balance sheets income statements and cash flow statements.

Assist in the preparation of monthly quarterly and annual financial statements.

Generate adhoc financial reports as required by management.

3. **Budgeting and Forecasting:**

Assist in the development of annual budgets and forecasts.

Monitor budget variances and report findings to management.

Provide support in analyzing financial data to identify trends and make recommendations for costsaving opportunities.

4. **Compliance and Audit Support:**

Ensure compliance with accounting policies procedures and regulations.

Assist with internal and external audits by providing necessary documentation and information.

Maintain accurate and organized financial records for audit purposes.

5. **Financial Analysis:**

Conduct financial analysis to support decisionmaking processes.

Assist in evaluating the financial performance of projects departments or business units.

Identify areas for improvement and recommend solutions to enhance financial performance.

6. **Communication and Collaboration:**

Collaborate with other departments to gather financial information and resolve any discrepancies.

Communicate effectively with internal and external stakeholders regarding financial matters.

Provide financial information and support to management as needed.

7. ** Helpdesk Support **

Triage and assign Work Orders in the CAFM system.

Ensure Works are picked up by contractors.

Communicate and collaborate with Site FM teams.

General Administration required in the CAFM system attaching documents adding notes and verifying completions etc.

**Requirements:**

Proven experience working in finance or accounting roles.

Strong knowledge of accounting principles and practices.

Proficiency in financial software and Microsoft Excel.

Excellent analytical and problemsolving skills.

Attention to detail and accuracy in data entry and financial reporting.

Ability to work independently and as part of a team.

Effective communication and interpersonal skills.

CPA or relevant professional certification is a plus.