Administrative Support
Administrative Support
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1-3years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
CleanAir Engineering (CleanAir) is a global provider of environmental products and services. We are seeking a fulltime Administrative Support person for our Palatine IL office.
Essential Responsibilities/Duties:
- Answer all incoming calls to CleanAir on main switchboard and forward accordingly.
- Keep a daily schedule for Palatine Houston and Pittsburgh Rentals.
- Prepare contracts for billing:
- Dispatch previous day s contracts.
- Compute shipping charges and add to contracts.
- Alert sales reps about damaged missing and unreturned items contracts.
- Dispatch previous day s contracts.
- Data Entry
- Repair Orders
- Sold Assets
- Prepare Credit Card Authorization
- KPI Report
- Repair Orders
- Process freight bills for Dept. 30.
- Approve charges for FedEx U.P.S. Best Messenger etc.
- Alert sales reps about outbound delivery notices
- Approve charges for FedEx U.P.S. Best Messenger etc.
- Process payments & match checks /ACH to paid invoices.
- Process CC Payments
- Receivable calls if CC is on file.
- Sort maintain and file invoices.
- Fax and email invoices per client s request.
- Web Invoicing (GE etc.)
- Sort maintain and file invoices.
- Process CC Payments
- Process new client information.
- Scan signed terms and conditions into 4D.
- Fax and email credit references to client vendors.
- Review purchase orders for client orders for correct info in 4D.
- Scan signed terms and conditions into 4D.
- Maintain all correspondence for Rental Department.
- Invoices monthly statements and purchase orders.
- Distribute mail from Post Office for Rental Dept.
- Mail birthday/anniversary cards.
- Invoices monthly statements and purchase orders.
- Timesheets
- Maintain collect and weekly timecards for Dept. 30.
- Hourly timesheets needed by Tuesday morning.
- Maintain collect and weekly timecards for Dept. 30.
- Filing
- File closed contracts invoices and additional correspondence.
- File closed contracts invoices and additional correspondence.
- Travel Arrangements
Work Experience:
Two (2) years of clerical/administrative experience required.
Education:
High School diploma or equivalent required.
Skills:
- Proficient in Microsoft Word Excel and Adobe Acrobat experience required.
- Demonstrated Google docs sheets and forms experience required.
- Must be able to lift 20 pounds and may have a need to lift up to 25 pounds.
BENEFITS:
Superior medical 401(k) prescription drug plan short and long term disability tuition reimbursement vacation pay and life insurance. Salary is commensurate with experience.
Must pass drug screen criminal background check and motor vehicle record review. Must have a valid drivers license.
If interested please click the "Apply for Job" button.
CleanAir is an equal opportunity/affirmative action employer offering challenging career opportunities training competitive compensation and a drugfree/smokefree working environment.
Reception, administrative assistant
Employment Type
Full Time
