Project Secretary

• High School or secretarial certification with equivalent years of experience
• Strong English and Arabic language skills (written and spoken)
• 1 -3 years Prior experience in an administrative role is mandatory
  

Responsibilities

• Responsible for project Document Control management including hard and digital copies.
• Manage all communications, maintain logs, and ensure distribution of communications to all concerned stakeholders in accordance with the approved communication matrix.
• Manage reception, appointments, phone calls, faxes and other communications.
• Assist in gathering the necessary information and/or documents required for periodical reports, preparation, assemblage, and submission in timely manner, as well as taking site progress photographs for the projects whenever requested.
• Schedule and coordinate meetings, distribute agendas, ensure that the conference facilities and equipment are fully functioning. Distribute the minutes of meeting.
• Maintain up to date register of all project documents, drawings and submittals, contractual documents and prompt reminder for pending and/or delayed actions.
• Maintain up to date register of all material samples, brochures, technical manuals.
• Assist in drafting letters, preparation of reports
• Assist in logistical and follow-up support with urgent documentation concerning various stakeholders.