Admin Executive

Responsibilities:

• Calendar Management: Schedule and coordinate appointments meetings and travel arrangements for the executive. Manage and prioritize the executives calendar to optimize efficiency and productivity.
• Communication: Screen and respond to incoming calls emails and other correspondence on behalf of the executive. Draft and prepare documents presentations and reports as needed.
• Meeting Coordination: Organize and coordinate meetings including preparing agendas taking minutes and distributing relevant materials. Ensure that all necessary arrangements are made for successful meetings such as room bookings and audiovisual equipment setup.
• Travel Arrangements: Arrange domestic and international travel accommodations including flights hotels and transportation. Prepare travel itineraries and ensure that all travelrelated documents are in order.
• Administrative Support: Perform various administrative tasks such as filing data entry expense tracking and invoice processing. Maintain organized electronic and physical filing systems.
• Confidentiality: Handle sensitive and confidential information with discretion and professionalism. Maintain confidentiality of executivelevel discussions documents and communications.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders including clients partners and team members. Serve as a liaison between the executive and other departments or individuals.
• Special Projects: Assist with special projects or initiatives as assigned by the executive. Conduct research gather data and provide support as needed to ensure successful project outcomes.