Virtual Executive Assistant ZR359JOB

This is a remote position.

• Manage the calendars of company personnel scheduling meetings calls and other appointments.
  
• Oversee email correspondence including sorting prioritizing and responding to emails as needed.
  
• Maintain and update company workflow management tools such as Asana.
  
• Coordinate and attend regular meetings with company personnel to ensure smooth communication and workflow.
  
• Manage QuickBooks bank feeds ensuring accurate and timely updates.
  
• Code vendor invoices and prepare them for payment processing.
  
• Process vendor bill payments using QuickBooks Online (QBO) and other online bill pay platforms.
  
• Reconcile bank and credit card accounts to ensure accurate financial records.
  
• Prepare basic financial reports such as profit and loss statements and balance sheets as required.
  

Requirements

• 35 years of experience with QuickBooks Online modules including bank reconciliations bank feeds categorization bill pay coding vendor invoices and generating financial reports.

  
  

• Proficiency in Microsoft Excel and Google Sheets with the ability to manipulate data format financial reports and use moderate formulas like SUMIF and VLOOKUP.

  
  

• Experience with Asana or similar workflow management tools including creating tasks assigning due dates setting up recurring tasks and archiving completed tasks.

  
  

• Comfortable with Zoom for virtual meetings screen sharing and other collaborative features.

  
  

• Familiarity with Microsoft Word SharePoint Excel Google Drive and other office productivity tools.

  
  

• Proficiency in businesslevel English for clear and effective communication with internal team members external clients and vendors.

  
  

Benefits