Packaging Plant Administrator

The main responsibility of this position is to take charge of all administrative duties required in the Packaging Plant Division.

Skills :

Reports and Planning

• Reporting of any deviations observed regarding documentation. Records not signed off registers not completed and checklists not submitted
• Completion of Bottling Utilization report daily
• Updating and distributing the daily planning to Supervisors and Manager
• Completing daily packing report
• Completing daily stocktaking report
• Completing daily damaged packaging materials report
• Compiling work orders for maintenance required in the Packaging Plant
• Daily measurement and reporting of oil tank levels

Production Support

• Retrieval of documentation for customer complaints and internal and external audits including traceability audits
• Management of overrun and damaged stock as well as products to be reworked
• Follow up on deviations regarding packaging material
• Stock count of cleaning equipment and ordering of essential consumables
• Setting up / Writing of SOP s as requested

Employee Administration Support

• Loading personnel leave applications on Sage
• Compiling attendance registers for Line Supervisors
• Verification and loading of clock sheet data of packaging plant personnel on ERS
• Trending of team performances and preparation of data for team talk meetings on a daily basis
• Assisting Manager with employee interviews
• Training of Supervisors and other staff on documentation and other requirements
• Ensure important information are displayed on notice boards

Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks
• Followup on any activities assigned through safety meetings / committees / representatives / management
• Report all safety incidents to the relevant people
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
• Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times