ProjectProgram Manager

he Office of Information Services (OIS) is a shared service provider for the Oregon Health Authority (OHA) and Oregon Department of Human Services (ODHS). OIS provides the technology systems and services that support more than 18000 OHA and ODHS agency staff at local offices and facilities around the state. These systems and services help the two agencies determine client service program eligibility; provide medical housing food and job assistance; provide addiction mental health vocational and rehabilitative services; protect children seniors and people with physical and/or developmental disabilities; process claims and benefits; manage provider licensing and state hospital facilities; and promote and protect the state public health.

The Center for Public Health Practice (CHPH) within the Public Health Division of OHA provides services to prevent and control diseases monitor vital events and assure an effective statewide public health system. CPHP programs work closely with local and tribal governments community partners and the public to protect and improve the health of all people in Oregon. Special emphasis is placed on communicable diseases including epidemiology laboratory testing immunization and other community control measures. The quality of statewide public health services is assured through consultation planning review and accreditation of state and local agencies.

The Oregon Immunization Program (OIP) works to reduce the incidence of vaccinepreventable disease in Oregon. OIP staff members seek to identify and promote evidencebased public health best practices to both the public and health care professionals throughout the state. In addition to education OIP provides technical assistance and quality improvement for both public and private practices.

Scope:

Key Person shall be embedded within the Oregon Immunization Program and work in the Project team with the OIS Senior Project Manager. Key Person will provide Project Management Services and Deliverables to OIP to meet the Project goals summarized below.

OIS seeks a Project/Program Manager IV to provide expert support in Microsoft Office 365 for the OIP ALERT IIS Replacement Project.

OIPs ALERT Immunization Information System (IIS) is a confidential populationbased computerized database that records all immunization doses administered by participating providers in Oregon. Approximately 90% of all Oregon immunizing providers participate in ALERT IIS. This system is a powerful tool for managing immunization records and supporting healthier communities. ALERT IIS is used for clinical decision making and public health interventions. We have learned in the COVID19 pandemic that to fight systemic bias we must ensure individuals have access to their own immunization data and that more partners are interested in accessing these data to assist the people they serve.

A new platform for ALERT IIS will be more robust by combining functionality from both Immunization Record Information System (IRIS) and Partner Organization System Tracking (POST) and will include lessons learned from the pandemic to better address emerging events by including consumer access modules and Race Ethnicity Language and Disability (REALD) and Sexual Orientation and Gender Identity (SOGI) data elements.

IRIS is a system used to issue exclusion orders and collect statistics for reporting immunization and exemptions rates for schools and childrens facilities statewide. IRIS creates a grant required report that is submitted annually to the Centers for Disease Control and Prevention (CDC). IRIS provides a mechanism for local public health authorities (LPHA) statewide to meet reporting requirements and laws laid out in Oregon Revised Statutes 433.235 to 433.284 as well as in Oregon Administrative Rulesto. OIP plans to retire IRIS and integrate most functionality into the new ALERT IIS system.

POST and ALERT IIS are interoperable and share organizationlevel data. POST is primarily internal facing and is leveraged to collect information about providers participating in OIP programs and is used by most OIP program staff and includes email integration. An external component provides online access to partners to enroll in OIP programs and manages the annual recertification for immunization providers for the Vaccines for Children (VFC) Vaccines for Adults (VAP) partners.

Immunizing providers access ALERT IIS for clinical decision making and can also use builtin functionality to generate a variety of reports on their patient population. They can run reminder recall reports and notices of patients who are current or past due on immunizations. Additionally ALERT IIS provides schools and childcare centers with online access to students immunization records and simplifies the enrollment process for parents to comply with Oregon statutes.

Immunization Quality Improvement for Providers (IQIP) is another critical CDC program that supports immunization providers and state immunization programs. The IQIP program is an evidencebased continuous quality improvement process that uses ALERT IIS data for improving immunization rates and practices at the provider level. IQIP serves to assist and support health care providers by identifying opportunities to improve vaccine uptake and to help motivate providers to try new vaccination service delivery strategies and incorporate changes into their current practices.

During large outbreaks ALERT IIS plays a critical role in responding to vaccinepreventable diseases such as the COVID19 pandemic. In addition to use by medical providers ALERT IIS also provided vaccination information to a wide variety of interested parties to help meet their needs and pandemic vaccination data to and from ALERT IIS and was one of the biggest drivers of system growth in the last 2 years.

Key Person shall:

• The Key Person will specifically focus on developing and refining project planning and scheduling to increase efficiency and accuracy
• Project management and assistance with completing project deliverables for ALERT IIS
• Liaise with OIS technical support team
• Update planner with new tasks based on input from OIP project team
• Manage multiple complex and detailed schedules
• Maintain timelines milestones and critical paths
• Monitor and control programs to assure timely completion
• Schedule and conduct stage gate review meetings with OIP team
• Advise on and escalate key issues that impact the schedule
• Ensure all resources are allocated to the appropriate tasks
• Produce resource capacity reports (identify all resources that are overallocated and underutilized)
• Devise ad hoc reports that will be needed for senior management to make informed decisions
  

Required skills and experience:

10 Years of Experience in the following

• Office 365
• Tableau
• Prior state government experience
• Project Management
• Exceptional communication skills
• Ability to work effectively remotely
• In addition the ideal candidate will have skills and experience in:
• WSDL Language
• General knowledge of HL7 at minimum; desired HL7 immunization profiles
• Proficient in Visio; Process Mapping